Real Estate Listing & Transaction Support Virtual Assistant

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Prepare listing paperwork and accompanying documents.

• Enter and update property listings in Bright MLS.

• Create and manage property feature sheets.

• Prepare contracts and listing documents using Dotloop.

• Dispatch documents to sellers for electronic signatures.

• Keep transaction files accurate and well-organized.

• Assist with updates related to listings and transaction paperwork.

• Coordinate and uphold the client's prospecting schedule.

• Organize information related to listings and clients.

• Monitor outstanding paperwork, signatures, and follow-up tasks.

• Support recurring administrative tasks in real estate.

• Facilitate the efficient movement of new listing opportunities through the required workflow.

• Aid in developing basic marketing materials related to listings.

• Write or format property descriptions and basic advertising text.

• Support simple content or YouTube uploads when time allows.

• Keep property photos and marketing assets organized.

• Design and create a monthly newsletter using the client's existing template and provided content.

• Work within the client's established systems and receive training on Bright MLS and Dotloop processes.

• Deliver professional, task-specific services in line with agreed timelines, guidelines, and deliverables.

⛳️ Requirements

• Previous experience in real estate administration, listing, or transaction coordination is strongly preferred.

• Experience with Multiple Listing Services is preferred; knowledge of Bright MLS is highly preferred.

• Familiarity with Dotloop is preferred.

• Experience in preparing listing paperwork and transaction documents is preferred.

• Strong skills in data entry and document management.

• Excellent organizational and time management capabilities.

• Basic experience in real estate marketing or property descriptions is a plus.

• Previous experience in the real estate industry.

• Understanding of listing and transaction workflows.

• Highly organized and detail-oriented.

• Comfortable handling contracts and time-sensitive documents.

• Strong written communication skills in English.

• Ability to quickly learn new MLS and transaction management systems.

• Proactive in following up on missing information or signatures.

• Comfortable supporting a busy real estate professional.

• Knowledge of Bright MLS or similar Multiple Listing Service.

• Familiarity with Dotloop or comparable document signature platforms.

• Proficiency in Microsoft Office and Google Workspace.

• Knowledge of electronic signature platforms.

• Familiarity with real estate CRM and transaction management systems.

• Availability for 10–20 contracted hours per week, Monday through Friday, during flexible EST business hours.

• Preference for English language proficiency; strong written and spoken English required.

• Female gender preference.

• Must be an independent contractor capable of working under a Master Services Agreement and Statement of Work.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• Various open roles available.

• Free training and opportunities for upskilling.

• Continuous support and guidance.

• A vibrant community that is always ready to assist you.