Real Estate Assistant, Retail Asset Manager, Assistant Vice President

This is a fully remote position, open to applicants in California.

📋 Description

• Assist West Asset Managers in implementing the retail branch portfolio strategy.

• Oversee regional and global reporting obligations, including regulatory environmental notifications, internal compliance reports, building reporting, and program coordination.

• Collaborate with outsourced facilities teams to ensure retail locations are safe, productive, appealing, and cost-efficient.

• Perform quarterly audit inspections and track key performance indicators (KPIs).

• Analyze project scopes alongside outsourced facilities and project management teams.

• Supervise vendors to guarantee timely and cost-effective project execution.

• Aid in monthly financial assessments of maintenance and repair expenses, lease commitments, CAM reconciliations, property taxes, and other miscellaneous charges.

• Develop portfolio presentations and financial documents, assist with funding requests, and generate program reports and analyses.

• Contribute to strategic planning and project tracking, including the development of operating and capital budgets.

• Examine budgeted versus actual expenses to pinpoint risks and opportunities.

• Act as a business liaison with retail branch leadership and cross-functional teams.

• Travel occasionally for team meetings and to oversee on-site inspections, facility enhancements, and project evaluations.

⛳️ Requirements

• 2 to 6 years of relevant experience in real estate, facilities management, or a related area.

• Comprehensive knowledge of Microsoft Office, particularly Excel (including vlookups and pivot tables).

• Proven experience with enterprise generative AI platforms and digital productivity tools.

• Strong skills in planning, administration, and organization.

• Extensive understanding of architecture, construction, space planning, finance, and engineering principles.

• Familiarity with real estate law and related documents such as leases, contracts, and deeds.

• Capable of working independently, effectively prioritizing tasks, and adapting as responsibilities and priorities shift.

• A collaborative team player who demonstrates integrity, curiosity, and a commitment to high-quality work.

• Comfortable expressing opinions, asking insightful questions, and taking ownership of results.

• Bachelor’s/University degree or equivalent experience.

🏝️ Benefits

• Full remote working flexibility.

• Access to learning and development resources.

• Wellbeing and financial benefits programs.

• Medical, dental, and vision coverage.

• 401(k) plan.

• Life, accident, and disability insurance.

• Wellness programs.

• Paid time off, including planned time off (vacation), unplanned time off (sick leave), and paid holidays.

• Discretionary and formulaic incentive and retention awards may be available for eligible employees.