Purchasing Agent II

This is a fully remote position, open to applicants in United States.

📋 Description

• Procure materials and coordinate the acquisition of goods and services for project bidding and implementation.

• Solicit bids and evaluate vendor pricing and capabilities against budgetary constraints and project specifications.

• Negotiate vendor pricing when required.

• Present purchasing recommendations to project teams.

• Draft contracts for services.

• Offer specialized pricing and procurement assistance to detailing teams.

• Monitor quotes, escalations, vendor pricing, order confirmations, shipments, backorders, and replacement orders.

• Engage with manufacturer and wholesaler representatives while fostering relationships.

• Manage and update buying programs and price catalogs in Comsense.

• Communicate with vendors about pricing, availability, and delivery timelines.

• Prepare purchase orders and special instructions for manufacturers.

• Confirm the accuracy of order acknowledgments and inform detailers.

• Coordinate activities among warehouse, logistics, detailers, and manufacturers to ensure timely order fulfillment and shipping.

• Address Contract Information Requests, shortages, and damaged goods issues with the warehouse.

• Organize return goods authorizations and call tags for incorrect or damaged materials.

• Quote and manage LTL shipments from warehouse/logistics to job sites.

• Verify product compatibility between manufacturers and series.

• Maintain stock-item inventory within Comsense.

• Locate templates and respond to general product inquiries or connect with manufacturer customer service/technical support.

• Execute Keying Summary Sheets in collaboration with detailers.

• Quote and procure non-contract miscellaneous materials on sales orders.

• Guide the project team through the purchasing process while managing medium-sized projects.

• Support in the development and mentoring of Level 1 employees; may oversee direct reports.

⛳️ Requirements

• 4–7 years of relevant experience.

• Bachelor's degree in a related field is preferred.

• Intermediate proficiency in Doors, Frames, and Hardware software: Comsense, Protech Titan, Avaware, eMullion+TOAD.

• Intermediate understanding of Doors, Frames, and Hardware products, services, processes, and projects.

• Proficient in PDF editing software such as Bluebeam or Adobe.

• Capacity to navigate and manage risks, effectively communicating strategies to the team.

• Capability to lead assignments or special projects from inception to completion.

• Ability to make independent decisions based on the complexity of situations.

• Competence to work autonomously most of the time.

• Strong strategic, critical, and analytical thinking skills.

• Ability to establish and sustain relationships with key personnel and other departments.

• Support in the development and mentoring of Level 1 employees; may supervise direct reports.

• Excellent customer service skills, including ownership, follow-up, accountability, active listening, clarifying questions, and a positive attitude.

🏝️ Benefits

• Exempt FLSA status.