Assistant Specialist, Strategic Sourcing

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Provide operational and strategic assistance for Integrated Facilities Management clients and internal stakeholders concerning contract administration, vendor management, and sourcing operations.

• Prepare service agreements and manage renewals and extensions using Jaggaer.

• Ensure adherence to JLL Legal and client stipulations.

• Coordinate termination requests along with formal vendor notifications.

• Process vendor submissions via Aravo and establish Corrigo registration records.

• Upload and verify Time & Materials Rate Cards while maintaining vendor data integrity across various platforms.

• Generate Weekly Sourcing Request Reports, Contract Expiration Reports, and Monthly MBR tracking documents.

• Oversee Property Closure Requests for decommissioned sites and manage contractual wind-down activities.

• Analyze contracts and vendor data to detect anomalies and risks.

• Conduct system audits to uphold compliance rates of 95% or higher and suggest corrective measures.

• Develop and update Quick Reference Guides for sourcing processes.

• Engage in RFP/bid activities and provide market intelligence to inform strategic sourcing decisions.

• Collaborate with Sourcing Leaders, Facilities Management, Engineering, and Supply Chain Operations teams to prioritize tasks and address operational challenges.

⛳️ Requirements

• Bachelor’s degree (BA/BS) from a four-year college or university, or 2-6 years of experience in contracts administration, strategic sourcing operations, or vendor management, preferably in Indirect Services.

• Proven expertise in contract management, encompassing renewals, negotiations, and compliance monitoring.

• Required proficiency in contract or sourcing management systems (e.g., Jaggaer, Aravo, Corrigo); demonstrated system administration skills are preferred.

• Experience maintaining compliance rates of 95% or above in contract or vendor management systems.

• Capable of project management and contributing effectively within a team environment on complex tasks.

• Detail-oriented with a strong commitment to accuracy, quality control, and compliance in high-volume settings.

• Ability to work independently while knowing when to escalate issues as needed.

• Proactive, results-oriented professional with a strong initiative and a consistent record of meeting objectives under high-pressure situations.

• Customer-focused problem solver dedicated to timely issue resolution and ongoing process enhancements.

• Strong organizational and interpersonal skills with a proven ability to manage multiple tasks and deliverables within set guidelines and policies.

• Analytical skills to review, interpret, and analyze data with minimal support, exercising independent judgment on moderately complex projects.

• Excellent verbal and written communication skills, with the ability to proactively manage expectations of both internal and external stakeholders.

• Proficient in PC skills with expertise in MS Office, Google Suite, and AI applications.

• Must be authorized to work in the United States without sponsorship.

🏝️ Benefits

• 401(k) plan with matching contributions from the company.

• Comprehensive Medical, Dental & Vision Care.

• Paid parental leave at 100% of salary.

• Paid Time Off and Company Holidays.

• Early access to earned wages through Daily Pay.

• Supportive culture and an extensive benefits package focused on mental, physical, and emotional health.

• Equal employment opportunity and reasonable accommodations for individuals with disabilities.