Proposal Specialist, Sales Effectiveness

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the primary owner of the proposal lifecycle.

• Ensure proposals are executed in a compliant, timely manner with comprehensive documentation.

• Uphold structured governance throughout capture management, proposal management, executive reviews, submissions, debriefs, and refinements.

• Maintain the integrity of the system-of-record and ensure alignment across functions.

• Lead the RFP shredding process and create Proposal Project Plans that include SME assignments, deadlines, compliance requirements, and escalation points.

• Organize and facilitate Blue, Pink, Green, and Red Color Team meetings.

• Oversee compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control.

• Notify leadership of any timeline risks, compliance gaps, and issues with SME responsiveness.

• Facilitate Maroon and Gold Team reviews and integrate feedback from Legal and Executive teams.

• Manage logistics for final submissions and ensure proposals are submitted ahead of deadlines.

• Retain proof of submission and maintain comprehensive documentation within the system-of-record.

• Lead internal debrief sessions, document lessons learned, and update proposal metadata.

• Advocate for RFP Reimagine standards, gate reviews, and color team governance.

• Serve as a process advocate and change agent across workforce solutions, legal, finance, and SMEs.

• Maintain adaptability in response to changing timelines and varying levels of proposal complexity.

⛳️ Requirements

• 3–5 years of experience in proposal coordination, project management, capture management, or operations.

• Strong comprehension of structured proposal methodologies (APMP, Shipley, or similar is preferred).

• Experience managing cross-functional teams in fast-paced, deadline-driven environments.

• Familiarity with government and commercial procurement processes.

• Proficiency in proposal/project management tools (Responsive, Monday.com, SharePoint, etc.).

• Understanding of the entire proposal lifecycle from capture to debrief.

• Familiarity with gate reviews and color team governance frameworks.

• Knowledge of compliance requirements, documentation standards, and submission protocols.

• Working knowledge of pricing coordination processes and integration of rate analysis.

• Understanding of system-of-record accountability and metadata tracking.

• Ability to manage complex timelines and deliverables under stringent deadlines.

• Capability to lead structured color team meetings and checkpoints.

• Strong commitment to ensuring full compliance with RFP requirements.

• Ability to manage multiple proposals concurrently.

• Skillful in proposal management platforms and documentation systems.

• Competence in identifying risks, implementing mitigation strategies, and escalating issues when necessary.

• Excellent collaboration and interpersonal skills.

• Ability to drive structured, repeatable proposal governance.

• Capacity to maintain composure under tight timelines.

• Ability to enforce accountability among SMEs and stakeholders.

• Commitment to ensuring auditable documentation for every proposal effort.

• Ability to foster continuous improvement and operational discipline.

• Adaptability to evolving tools and enterprise standards.

• Ownership, professionalism, and meticulous attention to detail.

🏝️ Benefits

• Complimentary premium medical, dental, life, and vision insurance.

• Generous 401(k) matching contributions.

• Reimbursements and discretionary bonuses available for eligible employees, as required by applicable law.

• Paid sick leave in accordance with applicable state, federal, and local regulations.

• Celebrations and rewards for achieving goals.

• Company-sponsored virtual events, happy hours, and team-building activities.

• Birthday treats.

• Unlimited DTO (time off).

• Daily virtual yoga, meditation, or boot camp classes.