Proposal Manager – Federal Civilian Proposal Team Lead

This is a fully remote position, open to applicants in New Mexico.

📋 Description

• Collaborate with regional and business-line teams on key pursuits, including pre-positioning, RFQ and RFP responses, and shortlist interviews.

• Promote communication and teamwork across proposal, marketing, client account, business-line, and regional groups.

• Mentor and guide direct reports and other members of the proposal team.

• Distribute workload across the Federal portfolio while encouraging cross-skilling and upskilling of proposal staff.

• Oversee team performance to produce compliant, high-quality deliverables.

• Track and report on critical pursuits, including win strategies, positioning, proposal progress, and leadership communication.

• Act as a color-team and/or compliance reviewer for essential pursuits.

• Lead or assist in team initiatives and special projects, focusing on process improvements and AI integration.

• Engage in strategic planning, assess marketing intelligence, address customer concerns, and formulate win strategies.

• Oversee complex, priority must-win pursuits from capture to interview stage.

• Create schedules, templates, content plans, annotated outlines, drafts, compliance matrices, and production plans.

• Write and edit executive summaries, resumes, experience/past-performance sections, management sections, and other non-technical proposal components.

• Participate in Go/No-Go decisions, capture strategies, and greenlight assessments.

• Ensure compliance with delegation-of-authority guidelines, capture planning, and positioning efforts.

• Facilitate color-team and quality reviews while implementing lessons learned.

• Manage proposal and presentation revisions based on feedback from the review team.

• Review and support pursuits led by other proposal managers, serving as a pink- and red-team reviewer.

• Conduct and assess debriefs, applying lessons learned for future improvements.

• Provide strategic direction and leadership on proposals assigned to others.

• Report directly to the Director of Federal Marketing within the National Governments Marketing group.

⛳️ Requirements

• Bachelor’s degree in Journalism, English, Communications, Marketing, or a related field, along with 8+ years of relevant experience—or an equivalent combination of education and experience.

• Over 3 years of experience in people management.

• Proven track record in recruiting, developing, mentoring, and retaining talent.

• Familiarity with the Architecture/Engineering industry, particularly AECOM’s U.S. Federal clients, projects, teams, credentials, and competitors.

• Ability to estimate workload, balance assignments, lead diverse teams, and collaborate with business and marketing stakeholders.

• Experience in leading complex, multi-discipline and/or multi-geography proposals valued at over $20 million.

• Strong grasp of proposal and presentation best practices, including key messages, themes, differentiators, and responses aligned with evaluation criteria.

• Competence in applying industry best practices to positioning, client engagement, and business development processes.

• Exceptional writing and editing skills with a solid command of grammar, tone, and style.

• Proficiency in Adobe Creative Suite, including InDesign, Illustrator, Acrobat, and Photoshop.

• Advanced skills in Microsoft Word, Excel, and PowerPoint.

• Familiarity with Microsoft Teams and SharePoint.

• Ability to independently manage multiple priorities with strong follow-through and attention to detail.

• Excellent interpersonal, diplomatic, problem-solving, and communication abilities.

• Maintain discretion with confidential information.

• Over 10 years of proposal-related experience is preferred.

• APMP and/or SMPS certification is preferred.

• Experience with CRM systems; familiarity with Salesforce is preferred.

• U.S. Citizenship is required.

• No work authorization sponsorship is available now or in the future.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Life and AD&D insurance.

• Disability benefits.

• Paid time off.

• Leaves of absence.

• Optional benefits and perks.

• Flexible working arrangements.

• Well-being resources.

• Employee assistance program.

• Business travel insurance.

• Service recognition awards.

• Retirement savings plan.

• Employee stock purchase plan.

• Relocation assistance and/or per diem is not provided.

• Award-winning training and development programs.

• In-person onboarding on Day 1 at an AECOM office.