Proposal Manager

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Oversee comprehensive responses to RFPs, RFIs, and RFQs, which includes managing schedules, requirements matrices, content assignments, review cycles, and submission approvals.

• Evaluate solicitation requirements to pinpoint customer priorities, compliance obligations, risks, and competitive advantages.

• Organize proposal kickoffs, strategy discussions, content evaluations, and final approval checkpoints involving Sales and cross-functional teams.

• Convert Enterprise Imaging and Clinical AI capabilities into customer-centric narratives, value propositions, and executive summaries.

• Collaborate with Finance and Commercial Operations on pricing, assumptions, and commercial terms.

• Work alongside Legal, Compliance, Privacy, and Information Security on contractual and regulatory documentation.

• Synthesize contributions from multiple authors into unified, compliant responses maintaining a consistent voice and accuracy.

• Equip sales and leadership teams for customer presentations, demonstrations, and finalist meetings.

• Create and sustain a centralized repository of approved proposal content, templates, product descriptions, security responses, references, and version-control standards.

• Monitor proposal activities, turnaround times, win and advancement results, and prevalent objections.

• Conduct post-submission and post-decision evaluations to enhance quality and efficiency.

• Proactively escalate resource limitations, risks, and decision-making points.

• Assist in transitioning from proposal to contracting, implementation, and customer success.

⛳️ Requirements

• A Bachelor’s degree in business, communications, marketing, healthcare administration, technology, or a related field, or equivalent practical experience (required).

• A minimum of 8 years of experience in proposal management, bid management, sales operations, commercial enablement, or a related field (required).

• Proven capability in leading intricate, cross-functional RFP and proposal processes (required).

• Outstanding writing, editing, organizational, and project management skills (required).

• Ability to grasp technical and clinical concepts and convey them effectively to executive, operational, clinical, and technical audiences (required).

• High attention to detail with the ability to juggle multiple deadlines and priorities (required).

• Experience in enterprise software, healthcare technology, medical imaging, artificial intelligence, or a similarly complex sector (required).

• Proficiency in Microsoft Word, PowerPoint, Excel, SharePoint, and proposal or content-management systems (required).

• Strong interpersonal abilities and the capacity to influence stakeholders without direct authority (required).

• Preferred: Experience with Enterprise Imaging, PACS, RIS, VNA, clinical workflow, interoperability, cloud technology, and healthcare AI solutions.

• Preferred: Knowledge of healthcare delivery systems, radiology operations, clinical workflows, and healthcare procurement.

• Preferred: Familiarity with HIPAA, cybersecurity questionnaires, data privacy requirements, and healthcare technology contracting.

• Preferred: Experience working with large health systems, imaging networks, academic medical centers, or enterprise healthcare customers.

• Preferred: APMP certification or similar proposal-management training.

• Preferred: Experience in developing executive-level presentations and supporting customer finalist meetings.

• Adheres to all local, regional, and national employment laws.

• Complies with data privacy, compliance, safety, and confidentiality standards.

• Must maintain regular attendance as scheduled and demonstrate satisfactory attendance.

🏝️ Benefits

• Option for remote work.

• Occasional domestic travel for customer finalist meetings or internal workshops.