Proposal Manager

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Oversee the complete process of responding to RFPs, RFIs, and RFQs, which includes managing schedules, requirements matrices, content allocations, review cycles, and submission approvals.

• Evaluate solicitation requirements to ascertain customer priorities, compliance necessities, risks, and competitive advantages.

• Organize proposal kickoffs, strategy discussions, content evaluations, and final approval checkpoints with Sales and various cross-functional team members.

• Convert Enterprise Imaging and Clinical AI capabilities into customer-centric narratives, value propositions, and executive summaries.

• Collaborate with Finance and Commercial Operations to coordinate pricing, assumptions, and commercial terms.

• Work alongside Legal, Compliance, Privacy, and Information Security on contractual and regulatory documentation.

• Synthesize contributions from multiple authors into unified, compliant responses that maintain a consistent voice, accuracy, and supporting documentation.

• Prepare sales and leadership teams for customer presentations, demonstrations, and finalist meetings.

• Develop and sustain a centralized library of approved proposal content, templates, product descriptions, security responses, references, and version control standards.

• Monitor proposal activities, turnaround times, win rates, advancement results, and frequent objections.

• Conduct post-submission and post-decision evaluations to enhance quality and efficiency.

• Proactively escalate resource limitations, risks, and decision-making points.

• Assist in the transition from proposal development to contracting, implementation, and customer success.

• Adhere to DeepHealth’s policies, procedures, privacy, compliance, safety, and confidentiality standards.

⛳️ Requirements

• Bachelor's degree in business, communications, marketing, healthcare administration, technology, or a related area, or equivalent practical experience (mandatory).

• A minimum of 8 years of experience in proposal management, bid management, sales operations, commercial enablement, or a related field (mandatory).

• Proven experience in leading intricate, cross-functional RFP and proposal initiatives.

• Outstanding writing, editing, organizational, and project management abilities.

• Capability to grasp technical and clinical concepts and convey them to executive, operational, clinical, and technical stakeholders.

• Strong attention to detail with the capability to handle multiple deadlines and priorities effectively.

• Familiarity with enterprise software, healthcare technology, medical imaging, artificial intelligence, or a similarly complex sector.

• Proficient in Microsoft Word, PowerPoint, Excel, SharePoint, and proposal or content management systems.

• Excellent interpersonal skills with the ability to influence stakeholders without direct authority.

• Preferred: Experience with Enterprise Imaging, PACS, RIS, VNA, clinical workflows, interoperability, cloud technology, and healthcare AI solutions.

• Preferred: Knowledge of healthcare delivery systems, radiology operations, clinical workflows, and healthcare procurement processes.

• Preferred: Understanding of HIPAA, cybersecurity questionnaires, data privacy regulations, and healthcare technology contracting.

• Preferred: Background in supporting large health systems, imaging networks, academic medical centers, or enterprise healthcare clients.

• Preferred: APMP certification or equivalent proposal management training.

• Preferred: Experience in creating executive-level presentations and assisting in customer finalist meetings.

• Must possess legal authorization to work in the United States or specify sponsorship requirements in the application.

🏝️ Benefits

• Flexible remote work arrangement.

• Occasional domestic travel for customer finalist meetings or internal workshops.