Proposal Manager

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Analyze new RFPs or proposal requests to identify essential requirements, deadlines, and deliverables.

• Create proposal narratives, winning themes, and section outlines that align with the overall win strategy.

• Conduct stakeholder check-ins with Sales, Delivery, and Commercial teams.

• Compose and customize executive summaries, service overviews, methodologies, biographies, and case studies.

• Review and refine contributions from SMEs and team members for clarity, consistency, and adherence to brand standards.

• Arrange visuals and design elements, including timelines, team structures, and solution illustrations.

• Assemble, format, and finalize proposal documents in Word or PDF format.

• Submit or upload final proposals via portals, email, or procurement systems.

• Monitor bid progress, proposal status, win/loss statistics, and key performance metrics.

• Create pitch decks and assist presentation teams with oral coaching.

• Lead or assist in kick-off calls to clarify roles, timelines, and submission strategies.

• Engage in lessons-learned reviews to enhance proposal processes.

• Maintain and improve proposal content libraries, templates, biographies, case studies, and FAQ responses.

• Support compliance and governance checks related to pricing attachments, contract schedules, or terms reviews.

• Provide coaching or mentoring to junior proposal writers or freelancers as necessary.

⛳️ Requirements

• Over 5 years of experience managing bids, proposals, or responses within a professional services, consulting, or B2B context.

• Strong project management and coordination abilities; adept at handling multiple deadlines and stakeholder interactions.

• Exceptional written English skills, with the capability to edit, simplify, and tailor content for various client audiences.

• Knowledge of proposal structures, formal RFP responses, and portals such as Ariba, Jaggaer, or SAP.

• Proficient in MS Word, PowerPoint, Adobe, and best practices in document formatting.

• Experience with tools like Loopio, Responsive, and SharePoint.

• Keen attention to detail and a strong sense of ownership.

• Ability to work independently and collaboratively across different functions.

🏝️ Benefits

• Remote position.

• Opportunities for career advancement into senior roles in bid strategy or commercial operations.

• Collaborate closely with leadership and experts on high-impact, global initiatives.

• Professional development through the enhancement of skills in proposal strategy, writing, and commercial storytelling.