Senior Marketing and Proposal Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Review and assess RFIs, RFPs, RFQs, QBSs, bids, and other solicitation materials.

• Determine evaluation criteria, response components, forms, page limitations, submission prerequisites, and compliance risks.

• Convert solicitation requirements into actionable proposal response plans.

• Oversee moderate to complex proposals and furnish senior proposal coordination and production support for strategic initiatives.

• Create proposal timelines, outlines, compliance matrices, and work plans.

• Relay milestones, responsibilities, review expectations, and deadlines to team contributors.

• Collaborate with technical leaders, project teams, teaming partners, and subcontractors to gather, organize, and enhance content.

• Manage daily proposal tasks and provide technical and quality-control support to Marketing Coordinator team members.

• Translate technical subject matter into marketing-friendly language.

• Conduct research to support pursuit strategies, client insights, market understanding, and content creation.

• Lead the design and production of graphics and layouts for proposals, qualifications packages, presentations, collateral, advertisements, and digital communications.

• Implement EEI brand standards across both print and digital materials.

• Assist with research on prospects and maintain client, media, and market contact information.

• Support website, social media, events, and other marketing initiatives.

• Work in collaboration with Marketing, Business Development, branch and regional leaders, project managers, technical staff, People Services, Operations, teaming partners, and subcontractors.

• Report to the Marketing Manager; this position does not include supervisory responsibilities.

⛳️ Requirements

• A minimum of 4 years of experience in proposal coordination, marketing, technical writing, or a related field, ideally within the AEC or professional services sector.

• Bachelor’s degree in Marketing, Construction Management, Communications, Journalism, Digital Strategy, or a related discipline, along with relevant experience.

• Proficient in Adobe InDesign and Adobe Acrobat, including the creation, editing, formatting, and production of multi-page proposals and qualifications documents under tight deadlines.

• Experience in preparing proposals, statements of qualifications, compliance matrices, or Federal SF 330 submissions.

• Strong writing, editing, proofreading, and verbal communication skills.

• Background in graphic design, website content management, social media, SEO, or digital advertising.

• Capability to handle time-sensitive proposal and production tasks while adhering to strict deadlines and maintaining quality standards.

• Experience supporting architecture, engineering, construction, commissioning, energy, or professional services organizations.

• Familiarity with graphic design and production; experience with website content, social media, SEO, or digital advertising is advantageous.

• Prior experience with OpenAsset is highly preferred.

• Willingness and ability to travel up to 5%.

• Work authorization in the United States, as verified through Form I-9 and E-Verify.

🏝️ Benefits

• Employee Stock Ownership Plan (ESOP); fully funded by the employer.

• Health, dental, and vision insurance coverage.

• Flexible Spending Accounts (FSAs) available.

• Health Savings Accounts (HSAs) provided.

• Employer-paid long-term disability (LTD), short-term disability (STD), and basic life insurance.

• Options for voluntary life, accident coverage, critical illness, and hospital indemnity insurance.

• Profit-sharing and discretionary performance bonuses offered.

• 401(k) retirement plan with company match; immediate 100% vesting.

• Paid vacation and sick time.

• Eight paid holidays plus two floating holidays.

• Parental Leave available.

• Milestone Travel Award after every 5 years of service.

• A remote-first work environment.

• Financial support for certifications, seminars, and conferences.

• Opportunities for professional development.