Proposal Manager – Federal Contracting

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the development of proposals from the qualification of opportunities and evaluation of bid/no-bid decisions to submission, debriefing, and lessons learned.

• Collaborate with Business Development, operational teams, subject-matter experts, executives, teaming partners, and pricing staff.

• Analyze solicitations and customer requirements thoroughly.

• Develop and manage compliance matrices, proposal outlines, schedules, responsibility assignments, and submission checklists.

• Facilitate and lead proposal kickoff meetings, color-team reviews, status updates, and final submission readiness assessments.

• Supervise proposal calendars, production timelines, internal deadlines, review cycles, approvals, and deliverables.

• Create, edit, and integrate management strategies, technical narratives, executive summaries, staffing plans, transition plans, past performance, and corporate experience.

• Ensure all responses adhere to solicitation guidelines, evaluation criteria, page limits, formatting standards, submission requirements, and customer expectations.

• Coordinate the preparation and formatting of resumes for key personnel.

• Assist with responses to RFPs, RFQs, RFIs, Sources Sought notices, sole-source bids, task orders, and other federal proposals.

• Keep track of bid/no-bid information, opportunity status, risks, action items, assumptions, gaps, and decision documentation.

• Identify and address proposal, schedule, staffing, teaming, pricing, compliance, and competitive risks.

• Research and track opportunities via SAM.gov, GSA eBuy, agency procurement portals, contract vehicles, and other resources.

• Generate opportunity and capture reports that detail solicitation specifics, customer requirements, contract vehicles, set-aside status, estimated values, key dates, incumbents, competition, and subsequent actions.

• Utilize GovDash or similar AI-driven tools for opportunity identification, solicitation analysis, capture planning, compliance assessments, and proposal development.

• Support capture and business development initiatives by analyzing agencies, customers, procurement trends, incumbents, competitors, and recompetes.

• Maintain proposal templates, boilerplate content, past-performance records, resume libraries, compliance tools, and lessons-learned resources.

• Sustain a qualified pipeline and advance opportunities that align with OMG Federal's strategic goals.

⛳️ Requirements

• A high school diploma is required.

• A Bachelor's degree in a related field is strongly preferred.

• Five (5) to seven (7) years of experience in federal proposal management, proposal coordination, capture support, or business development is required.

• Experience supporting federal proposals for government agencies, including RFPs, RFQs, RFIs, Sources Sought notices, task orders, and/or sole-source requirements is essential.

• Proficiency in developing proposal schedules, compliance matrices, outlines, content assignments, review plans, and submission checklists is required.

• Strong skills in technical writing, editing, proofreading, and document production are necessary.

• Experience in coordinating multiple contributors and managing competing priorities in a deadline-driven environment is crucial.

• Familiarity with federal solicitation structures, proposal instructions, evaluation criteria, and compliance requirements is important.

• Experience in preparing, reviewing, or formatting key personnel resumes and other required proposal attachments is needed.

• Excellent oral and written communication skills are required.

• Ability to handle sensitive or changing information with accuracy, transparency, discretion, and accountability is essential.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint is necessary.

• Capability to work independently in a remote environment while ensuring communication and responsiveness within the proposal team is vital.

• Preferred: experience in supporting a small business, Tribal enterprise, Alaska Native Corporation, or a Tribal 8(a) federal contractor.

• Preferred: familiarity with SBA 8(a) and HUBZone programs.

• Preferred: experience using SAM.gov, GSA eBuy, and other government procurement portals.

• Preferred: experience utilizing GovDash, AI-enabled proposal tools, or similar technologies.

🏝️ Benefits

• Equal opportunity employment that does not discriminate based on protected characteristics.

• Remote work arrangement available.