Proposal Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the proposal strategy and execution for ongoing pursuits, which includes developing win themes, formulating the technical approach, conducting compliance reviews, and ensuring timely submissions.

• Act as the Proposal Lead by organizing kickoff meetings, delegating writing assignments, establishing milestones, managing timelines, and identifying any obstacles.

• Create and maintain a reusable library of proposal assets, such as cover letters, Statements of Work (SOWs), compliance matrices, cost volumes, capability narratives, and summaries of past performance.

• Convert technical concepts into clear and compelling narratives that focus on the evaluators' interests.

• Organize cross-functional reviews to ensure compliance, cost realism, alignment with win themes, and overall proposal cohesion.

• Oversee proposal timelines, monitor status, report risks, track milestones, and coordinate resources effectively.

• Enhance proposal operations and drive process improvements through the use of scorecards, checklists, and scalable workflows.

• Lead the coordination of pricing and cost volumes between technical teams and the Finance department.

• Manage multiple proposals simultaneously with well-organized documentation, compliance artifacts, and version control.

• Ensure submissions are compliant through SAM.gov and specific agency portals in collaboration with Business Development (BD) and Sales teams.

• Report to the growth organization and collaborate with domain managers, engineering leaders, and the CEO.

⛳️ Requirements

• At least 8 years of experience in proposal management, program management, or government contracting in the defense technology, space, dual-use sectors, or equivalent professional background.

• Demonstrated success in leading proposals from kickoff to submission for Small Business Innovation Research (SBIRs), Requests for Proposals (RFPs), Broad Agency Announcements (BAAs), or similar government solicitations.

• Excellent technical communication skills with the ability to translate engineering and product concepts into narratives that are friendly to evaluators.

• Fundamental knowledge of engineering, product development, and systems architecture.

• Proficient in CRM and pipeline tools for tracking deals, reporting, and managing workflows.

• Understanding of government procurement processes, FAR/DFARS compliance, and standard submission portals and timelines.

• Capable of creating and refining templates, scorecards, checklists, and workflows.

• APMP, PMP, or Shipley certification (or a comparable proposal management credential).

• Experience in the space, defense, Earth observation, or robotics industries.

• Extensive knowledge of SBIR/STTR programs, including strategies for transitioning from Phase I to Phase II and program structuring.

• Practical experience with pricing, including rate structures, level of effort (LOE) estimation, risk/reserve methodologies, and budget narrative development.

• Familiarity with proposal automation tools or writing platforms (e.g., Deltek, Responsive, Proposal software ecosystems).

• Must be a U.S. Person due to necessary access to U.S. export-controlled information or facilities.

• A strong passion for the defense of the United States and its allies.

• May be required to obtain and maintain a U.S. Top Secret security clearance.

🏝️ Benefits

• Competitive cash compensation.

• Meaningful equity opportunities.

• Comprehensive medical, dental, and vision plans with no paycheck contribution required.

• Generous PTO and a robust company holiday schedule.

• Daily catered lunches and a fully stocked kitchen.

• Electric vehicle (EV) charging facilities.

• Relocation assistance available (subject to role eligibility).