Proposal Coordinator

This is a fully remote position, open to applicants in Arizona, +8 more states.

📋 Description

• Manage and coordinate small to mid-size proposals independently from initiation to submission.

• Assist with larger proposal initiatives.

• Create proposal schedules, outlines, and compliance matrices.

• Monitor contributor progress and ensure adherence to deadlines.

• Collaborate with technical staff to collect and refine proposal content.

• Review content for responsiveness, clarity, compliance, and alignment with requirements.

• Identify compliance gaps and facilitate their resolution.

• Oversee internal reviews, version control, and the incorporation of comments.

• Coordinate logistics for proposal production and submission.

• Aid in the training and mentoring of Proposal Coordinator I personnel.

• Contribute to capture efforts and discussions on proposal strategy.

• Enhance proposal templates and standard operating procedures.

• Assist with the training and onboarding of junior staff members.

• Engage in lessons learned sessions and continuous improvement initiatives.

• Maintain consistent and punctual attendance.

• Support and participate in Wright’s and Eocene Environmental Group’s safety and employee ownership culture.

• Adhere to applicable federal, state, and local laws, regulations, policies, and procedures.

⛳️ Requirements

• Bachelor’s degree in business, communications, marketing, or a related field (or equivalent experience).

• A minimum of 3–5 years of relevant experience in writing, editing, proposals, marketing, sales, business development, or communications.

• Excellent project management and organizational abilities.

• Capability to manage multiple proposals concurrently.

• Familiarity with proposal development processes and compliance requirements.

• Experience in coordinating cross-functional teams.

• Ability to identify risks, gaps, and coordination challenges, implementing solutions independently.

• Advanced skills in evaluating, refining, and enhancing written content.

• Advanced proficiency in Microsoft Office and document management systems.

• Intermediate-level proficiency in Adobe InDesign.

• Proficient in the English language: reading, writing, and speaking.

• Ability to maintain consistent and punctual attendance.

• Capability to comply with relevant laws, regulations, and company policies.

• Ability to perform necessary physical activities, including sitting, walking, standing, talking, and hearing.

• Ability to work effectively under pressure and adapt to shifting priorities.

• Willingness to travel occasionally, up to 5%.

🏝️ Benefits

• Remote work opportunities.

• Occasional travel up to 5%.

• Equal employment opportunity and anti-discrimination protections.