Proposal Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the complete proposal process, which includes RFPs, RFIs, questionnaires, finalist presentations, and various sales opportunities.

• Act as the main contact for proposal coordination, ensuring adherence to timelines, deliverables, and submission requirements.

• Create, revise, and tailor proposal content that effectively communicates OneVeracity's value and unique attributes.

• Implement win themes, strategic messaging, competitive positioning, and proposal narratives in collaboration with the Director of Proposal Strategy.

• Work with sales, marketing, finance, clinical, operations, and other subject matter experts to collect and verify content.

• Ensure that responses align with client expectations, brand guidelines, compliance standards, and submission timelines.

• Craft executive summaries, cover letters, and additional client-facing documents.

• Assist with daily sales quotes by compiling inputs, coordinating pricing, and preparing proposal materials.

• Maintain and enhance the proposal content library, templates, and response repository.

• Conduct research to support proposal development, market positioning, and competitive differentiation efforts.

• Utilize AI tools and emerging technologies to enhance proposal quality, efficiency, content creation, and knowledge management.

• Monitor proposal activities, keep documentation updated, and identify opportunities for process improvements and scalability.

• Facilitate proposal debriefs, win/loss analyses, and initiatives aimed at continuous improvement.

• Manage multiple projects while adjusting to shifting priorities.

• Assist with broader sales and marketing efforts as business needs change.

• Perform additional duties as assigned.

⛳️ Requirements

• Bachelor's degree in Communications, Marketing, English, Journalism, Business, Healthcare Administration, or a similar field.

• 3-5 years of experience in proposal writing, proposal management, marketing communications, technical writing, sales enablement, or related positions.

• Outstanding writing, editing, proofreading, and verbal communication abilities.

• Strong project management and organizational capabilities.

• Ability to handle multiple deadlines and competing priorities at the same time.

• Keen attention to detail and a commitment to maintaining quality standards.

• Experience in collaborating with cross-functional teams and various levels of leadership.

• Proven ability to work independently in a remote setting while ensuring accountability and responsiveness.

• Advanced proficiency with Microsoft Word, PowerPoint, Excel, SharePoint, and Microsoft 365 tools.

• Willingness to learn and adopt new technologies in a fast-paced business environment.

🏝️ Benefits

• Remote work arrangement.

• Opportunity to engage with AI tools and cutting-edge technologies.

• Chance to contribute to broader sales and marketing initiatives.

• Work in a privately held company environment.

• Collaborate with cross-functional teams and subject matter experts.