Proposal Manager

This is a fully remote position, open to applicants in Texas.

📋 Description

• Oversee the preparation, organization, and submission of complex EPC proposals for high-voltage distribution, substations, renewable energy, and utility electrical projects.

• Provide daily guidance and support to Proposal Coordinators, including oversight of tasks, management of escalations, and mentorship.

• Coordinate multiple simultaneous proposals and RFP submissions.

• Ensure that proposal requirements, deadlines, schedules, checklists, and compliance standards are adhered to.

• Review RFP documents and develop proposal documents that align with client requests and company templates.

• Gather inputs from estimating, engineering, procurement, HSE, quality, legal, and other stakeholders.

• Manage internal review and approval processes.

• Collaborate with estimators to integrate pricing, assumptions, and risk factors into submissions.

• Handle proposal document control, formatting, version management, submission packaging, and SharePoint organization.

• Maintain libraries of proposal content, templates, project information, corporate experience, resumes, organizational charts, and supporting materials.

• Keep CRM records updated regarding proposal status, client interactions, outcomes, and business development metrics.

• Act as the primary point of contact for proposal coordination.

• Participate in proposal kickoff and close-out meetings.

• Capture requirements, lessons learned, and opportunities for improvement.

• Identify and implement process enhancements to optimize workflows, improve document quality and knowledge management, and mitigate risks.

• Track proposal outcomes and assist in win/loss analysis and post-submission client feedback.

• Report directly to the Director of Preconstruction.

⛳️ Requirements

• Post-secondary education in Business Administration, Communications, Construction Management, English, or a related field.

• A minimum of 4–6 years of experience in proposal coordination or project administration, preferably in the electrical utility, EPC, or construction sectors.

• Proven ability to lead complex proposal initiatives and coordinate inputs from multiple stakeholders.

• Previous experience in a leadership or informal supervisory position is highly preferred.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Experienced in SharePoint administration and organization.

• Familiarity with CRM platforms and proposal tracking tools.

• Comfortable with editing and formatting documents for clarity, consistency, and impact.

• Exceptional organizational and time management abilities, with the capacity to juggle competing priorities under pressure.

• Strong and professional verbal and written communication skills.

• Team-oriented with a proactive and supportive leadership style.

• Detail-oriented with a dedication to producing high-quality work and seeking continuous improvement.

• Must complete pre-employment screening, including professional reference checks and a criminal record check.

🏝️ Benefits

• Competitive salary with weekly pay periods.

• Generous paid time off.

• 401(k) employer matching.

• Comprehensive employee benefits package (medical, dental, and vision).

• Company-sponsored safety training.

• Ongoing training, development, and career advancement opportunities.

• Employee Family Assistance Program (confidential counseling support).

• Employee Referral Bonus Program.

• Engaging initiatives for meaningful participation.

• Team-building events.

• Support for wellbeing and inclusion.

• Mentorship and professional development opportunities.

• A culture of appreciation and recognition.