Proposal Coordinator

This is a fully remote position, open to applicants in Connecticut, +6 more states.

📋 Description

• Evaluate proposal requirements to ensure alignment with CET's mission, capabilities, and operational needs.

• Engage in opportunity assessments and capture essential decisions, requirements, and messaging.

• Utilize Salesforce to monitor and manage the status of pipeline opportunities.

• Develop proposal templates and submission checklists according to RFI/RFP specifications.

• Verify that written materials meet CET's content, stylistic, and quality standards.

• Maintain a library of reusable resumes, forms, and necessary attachments.

• Ensure that proposal attachments are complete, precise, and ready for submission.

• Oversee timelines, milestones, deadlines, review cycles, and final document assembly.

• Track NDAs, subcontracts, framework agreements, contracts, and signatures.

• Handle multiple concurrent deadlines while resolving or escalating issues as needed.

• Facilitate strategic sessions for opportunities and convert discussions into outlines and initial drafts.

• Collaborate with the CEO, CGO, Operations, and various departments to gather proposal-related information.

• Enhance knowledge of CET's programs, services, experience, and unique selling points.

• Employ repurposed content, AI drafting tools, and team guidance to create accurate initial drafts.

• Customize proposal structure, formatting, and tone to fit the needs of funders, clients, and solicitations.

• Integrate feedback through multiple rounds of revisions.

• Keep track of RFP, RFR, and grant opportunity platforms.

• Align funding opportunities with organizational priorities in collaboration with Program and Project Managers.

• Conduct research on data, new funding sources, and government, industry, and philanthropic avenues.

• Assist with post-award project setup, closeout processes, and transition to project management and functional teams.

• Prepare PowerPoint project summaries for internal kickoff meetings and transitions.

• Update the Resource Management tool with anticipated staffing requirements.

• Review contract language for risks, inconsistencies, and consistency with existing agreements.

• Assist in procuring goods and services necessary for project execution.

⛳️ Requirements

• A bachelor's degree with at least 3 years of proven experience in proposal and report coordination.

• Exceptional organizational abilities and capacity to manage multiple detailed tasks under tight deadlines with minimal supervision.

• High accuracy and attention to detail in a fast-paced, deadline-oriented environment.

• Strong editing capabilities and ability to produce clear, structured, and precise written content.

• Proficient in utilizing AI tools to expedite initial drafts and enhance language quality.

• Capability to read and interpret contractual and legal terminology, including NDAs, subcontracts, and compliance criteria.

• Preferred familiarity with state, federal, and utility procurement, grant applications, or funding processes.

• Experience with philanthropic grant processes is a plus.

• Comfort and experience working in a remote environment.

• Excellent communication skills with customers, clients, vendors, and colleagues via phone, email, meetings, presentations, and events.

• Extensive experience with Microsoft Office Suite and Teams.

• Familiarity with spreadsheets, CRM systems (Salesforce preferred), and various digital collaboration tools.

• Reliable high-speed internet access and a distraction-free working environment during business hours.

• Must reside in Massachusetts, Connecticut, Rhode Island, New Hampshire, New Jersey, New York, or Vermont.

• Successful completion of a background check is a prerequisite for employment.

🏝️ Benefits

• Health, wellness, and paid time off benefits starting on the first day.

• Generous paid time off, including vacation and personal/sick leave.

• 8 paid holidays and 5 floating holidays.

• Comprehensive medical and dental coverage with employer contributions.

• Flexible spending accounts for health and dependent care.

• Vision insurance.

• Life insurance, including a group plan paid by the employer.

• Disability insurance.

• Supplemental accident, critical illness, and hospital indemnity insurance.

• Pet insurance.

• Employer-funded Employee Assistance Program.

• Monthly mindfulness and stress reduction programs.

• Retirement plan with a 3% company match.

• Laptop and other office technology provided.

• Monthly $85 stipend for home internet and/or phone expenses.

• Optional access to co-working space at the Old School Commons in Northampton.