Proposal Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee assigned RFP, RFI, RFQ, and other bid submissions under the guidance of the Lead Proposal/Contracts Manager.

• Analyze and assimilate solicitation documents, encompassing requirements, evaluation criteria, instructions, timelines, forms, exhibits, and submission prerequisites.

• Develop response strategies, compliance matrices, content outlines, schedules, and task allocations.

• Assemble response teams comprised of sales, technical, delivery, finance, operations, vendor, subcontractor, and subject matter expert functions.

• Identify necessary content and source reusable materials from previous submissions, templates, approved content libraries, and company resources.

• Delegate content requests while communicating expectations, deadlines, and deliverables.

• Follow up with contributors to clarify requirements and escalate any delays or issues.

• Gather, organize, and consolidate contributions into cohesive proposal packages.

• Write, edit, and enhance proposal content for clarity, consistency, grammar, formatting, flow, and compliance.

• Develop or coordinate executive summaries, company overviews, solution descriptions, project methodologies, qualifications, resumes, case studies, and supporting documents.

• Ensure that submissions adhere to requirements, structure, formatting, naming conventions, and submission guidelines.

• Coordinate internal reviews and approvals while maintaining version control.

• Collaborate with pricing, finance, delivery, and technical resources to integrate solution details, cost information, staffing plans, assumptions, and supporting documentation.

• Monitor addenda, amendments, clarifications, and changes through internal channels or procurement portals.

• Prepare final proposal packages for internal approval and submission.

• Maintain databases of previous responses, reusable content, case studies, resumes, certifications, and other proposal materials.

• Assess completed proposals for content to repurpose, update, retire, or add to the content library.

• Manage content metadata for efficient searching and reuse.

• Assist with post-submission clarification responses, revisions, presentations, and follow-up materials.

• Document lessons learned and enhance proposal workflows, templates, tools, and content management practices.

• Track proposal activity, deadlines, status, and outcomes for reporting purposes.

• Support related contracts, compliance, and documentation tasks.

• Identify and escalate security risks while contributing to remediation efforts.

• Execute additional duties as assigned.

⛳️ Requirements

• 3–5 years of experience coordinating RFP, RFI, RFQ, or other complex bid submissions.

• Excellent writing and editing abilities.

• Capability to interpret solicitation requirements and formulate response plans.

• Skill in coordinating cross-functional contributors.

• Ability to manage competing deadlines and maintain version control.

• Experience in proposal coordination, RFP/RFI response management, sales support, technical writing, project coordination, or a related field.

• Strong proofreading and document-formatting skills.

• Background in coordinating contributions from cross-functional teams and subject matter experts.

• Capacity to manage multiple deadlines, priorities, versions, and contributors at once.

• Keen attention to detail and strong follow-through.

• Proficiency in creating professional, cohesive documents from various contributors.

• Robust organizational, communication, and time-management skills.

• Ability to work effectively as an independent contributor without direct reports.

• Proficient in Microsoft Office, document-management tools, collaboration platforms, and proposal-management systems.

• Quick adaptability to new technologies, systems, processes, and solution offerings.

• Must reside in the United States.

• Complete ongoing security awareness training and adhere to company policies.

• Experience in a VAR, technology services, professional services, consulting, or similar environment is preferred.

🏝️ Benefits

• Unlimited Paid Time Off (PTO).

• Incentive compensation plans for all employees.

• Company-funded 401k contributions.

• Zero-cost employer-covered health insurance.

• Annual BYOD (Bring Your Own Device) reimbursement up to $500.

• Paid Parental Leave.

• Transparent and candid culture with 1:1 coaching, performance reviews, and a consistent feedback loop.

• Quirky, diverse, respectful, high-performing coworkers.