Marketing Coordinator – Proposal

This is a fully remote position, open to applicants in United States.

📋 Description

• Review and assess RFIs, RFPs, RFQs, QBSs, bids, and various solicitations.

• Determine evaluation criteria, necessary response components, forms, page limits, submission guidelines, and compliance risks.

• Convert solicitation requirements into proposal response strategies.

• Create proposal timelines, outlines, compliance matrices, and work plans.

• Clearly communicate milestones, responsibilities, review expectations, and deadlines to contributors.

• Organize proposal meetings, milestones, calendar invites, follow-up communications, and cooperation with technical leaders, project teams, teaming partners, and subcontractors.

• Conduct final quality-control reviews for completeness, consistency, writing quality, formatting, branding, and compliance.

• Write and refine client-focused content that outlines EEI services, project experience, staff qualifications, and unique selling points.

• Translate technical concepts related to engineering design, commissioning, building performance, energy, project management, program management, and construction management into easily understandable marketing language.

• Perform research to support pursuit strategies, client and market insights, and content creation.

• Design and create graphics and layouts for proposals, qualifications packages, presentations, marketing materials, advertisements, and digital communications.

• Implement EEI brand standards, coordinate employee and project photography, maintain visual assets, and prepare final files for submission, printing, or distribution.

• Monitor publications and procurement resources for opportunities, prospective clients, and industry updates.

• Assist with prospect research and upkeep of client, media, and market contact information.

• Support website, social media, events, and other marketing initiatives as workload allows.

• Collaborate with employees in marketing EEI services and engage with clients, prospects, architects, teaming partners, and engineering firms as needed.

• Report to the Marketing Manager; no supervisory responsibilities.

• Partner with Marketing, Business Development, branch and regional leaders, project managers, technical staff, People Services, Operations, teaming partners, and subcontractors.

⛳️ Requirements

• Minimum of 2 years of experience in proposal coordination, marketing, technical writing, or a related field, preferably within the AEC or professional services sector.

• Proven writing, editing, proofreading, and verbal communication abilities.

• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

• Demonstrated expertise in Adobe InDesign, including the creation, editing, formatting, and production of multi-page proposals and qualifications documents within deadlines.

• Strong analytical, organizational, planning, and time-management skills, with the capability to prioritize competing deadlines.

• Ability to work both independently and collaboratively, taking direction from various stakeholders, and managing multiple simultaneous assignments.

• Willingness to work flexible or additional hours when necessary to meet proposal and production deadlines.

• Applicants must be currently authorized to work in the United States on a full-time basis.

• Preferred: experience in supporting architecture, engineering, construction, commissioning, energy, or professional services organizations.

• Preferred: experience in preparing proposals, statements of qualifications, compliance matrices, or Federal SF 330 submissions.

• Preferred: background in graphic design, website content, social media, SEO, or digital advertising.

• Familiarity with OpenAsset is highly preferred.

• Occasional travel required based on business needs, including conferences, trade shows, or team activities.

• Regular desk-based work involving prolonged periods of sitting and computer use; occasional standing, walking, stooping, and lifting or moving materials weighing up to 25 pounds.

🏝️ Benefits

• Employee Stock Ownership Plan (ESOP); fully funded by the employer.

• Health, dental, and vision insurance.

• Flexible Spending Accounts (FSAs).

• Health Savings Accounts (HSAs).

• Company-paid long-term disability (LTD), short-term disability (STD), and basic life insurance.

• Optional life, accident coverage, critical illness, and hospital indemnity insurance.

• Profit-sharing and discretionary performance bonuses.

• 401(k) retirement plan with company match; 100% immediate vesting.

• Vacation and sick leave.

• Eight paid holidays plus two floating holidays.

• Parental Leave.

• Milestone Travel Award (Every 5 Years).

• Remote-first company culture.

• Coverage for certifications, seminars, and conferences.

• Opportunities for professional development.