Proposal Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the proposal process from initial intake and RFP evaluation through to submission, award transition, and the handoff to Project Management.

• Manage timelines, milestones, priorities, dependencies, and competing deadlines across multiple ongoing opportunities.

• Collaborate with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract Administration, and other teams to gather necessary inputs and clarify requirements.

• Review approvals to sell, RFPs, bid documents, customer requirements, scope details, and pricing inputs.

• Ensure proposals are thorough, accurate, compliant, and ready for progression.

• Identify any missing information, unclear requirements, compliance issues, scope risks, scheduling conflicts, and process gaps; propose next steps and assist in driving resolutions.

• Prepare, organize, and conduct quality control on proposal templates, bid forms, qualification packages, project profiles, client-facing documents, and final handoff materials.

• Uphold proposal documentation standards, which include file management, naming conventions, tagging, reusable content, and knowledge sharing.

• Communicate status updates, deadlines, risks, changes, escalations, and proposed solutions to internal stakeholders.

• Share best practices, reinforce proposal standards, and provide training or cross-training support.

• Contribute to ongoing improvement initiatives that enhance proposal accuracy, efficiency, consistency, and customer experience.

• Utilize and aid in enhancing tools, systems, templates, and process resources that support productivity and proposal quality.

• Represent Sales Support with reliability, professionalism, and high-quality output.

• Take ownership of assigned tasks, follow through on commitments, escalate obstacles as needed, and ensure timely, accurate, and complete deliverables.

⛳️ Requirements

• Bachelor’s degree in business, communications, marketing, project management, or a related field is preferred; equivalent experience in proposal, sales support, project coordination, or operations may be considered.

• Experience in supporting or managing proposals, RFP responses, pre-qualification packages, bid documents, project documentation, or other time-sensitive deliverables.

• Strong organizational abilities with the capability to balance multiple priorities, deadlines, stakeholders, and evolving requirements.

• Exceptional attention to detail, including the capability to review documents for accuracy, completeness, formatting, grammar, compliance, and readiness for handoff.

• Strong written and verbal communication skills, with the ability to clarify requirements, provide updates, document decisions, and professionally communicate risks or recommendations.

• Process-oriented and solution-driven, with the ability to identify gaps, resolve problems, support standards, and contribute to process improvements.

• Comfortable sharing best practices, ensuring team consistency, and assisting others in following proposal processes, documentation standards, tools, and templates.

• Proficient with Microsoft Office and business systems utilized for preparing, organizing, tracking, and maintaining proposal information.

• Experience with Salesforce, Proposify, SharePoint, TaskRay, Briq, or similar platforms is preferred.

• Sound judgment, initiative, accountability, discretion, and flexibility in a fast-paced, deadline-driven environment.

🏝️ Benefits

• Health & Wellbeing Benefits

• Paid Time Off

• 401(k) Plan with Company Match

• Leading Edge Tools & Technology

• YMCA Health & Fitness Membership

• Education & Advancement Opportunities

• Incentive Programs

• Charitable Contributions Match