Proposal Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee intricate Federal proposals from the analysis of solicitations through to the final submission, including strategic pursuits valued between $100M and $300M+ as well as concurrent task-order or rapid-response proposals.

• Create and manage proposal timelines, compliance matrices, outlines, assignment matrices, review timelines, production plans, and submission criteria.

• Transform solicitation requirements and evaluation criteria into proposal strategies, section layouts, writing assignments, and guidance for reviewers.

• Facilitate kickoff meetings, daily standups, solution sessions, color-team reviews, recovery meetings, and final production tasks.

• Ensure compliance with solicitation instructions, evaluation criteria, amendments, Q&As, page limits, formatting standards, and submission procedures.

• Collaborate with capture managers to convert capture strategies, customer insights, competitive positioning, win themes, discriminators, and solution concepts into proposal content.

• Write, rewrite, edit, and incorporate proposal content effectively.

• Identify weaknesses, gaps, inconsistencies, unsupported claims, and compliance risks within proposals.

• Manage contributions from proposal partners, subcontractors, resumes, past performance, technical inputs, and data requests.

• Oversee graphics, desktop publishing, quality control, document production, and electronic submissions.

• Maintain records of proposals, lessons learned, reusable content, and final artifacts.

• Lead substantial proposals that involve technical disciplines, business units, subcontractors, consultants, and executives.

• Facilitate narratives pertaining to technical, management, staffing, transition, past-performance, and corporate-experience aspects.

• Handle task-order, BPA, IDIQ, rapid-turn, RFI, sources-sought, capability-statement, and oral-presentation submissions.

• Enhance capture-to-proposal transitions, readiness criteria, gate reviews, color-team processes, compliance evaluations, and post-submission activities.

• Develop proposal templates, checklists, SOPs, review guidance, reusable content, and proposal-management tools.

• Track proposal metrics and propose process enhancements.

• Collaborate with the CGO, Capture Managers, Business Unit Leaders, pricing, contracts, recruiting, technical SMEs, and executive leadership.

• Define roles, deadlines, and accountability within proposal teams.

• Mentor proposal coordinators, writers, technical contributors, and junior proposal staff.

• Provide support for surge proposal activities as necessary.

⛳️ Requirements

• 8–12+ years of progressively responsible experience in Federal proposal management, proposal development, capture/proposal integration, or related fields.

• Proven experience as the lead Proposal Manager on significant Federal procurements, preferably involving proposals worth between $100M and $300M+.

• Capability to manage multiple simultaneous proposals, including task-order and rapid-turn competitions.

• In-depth knowledge of Federal procurement processes and proposal practices, including FAR-based acquisitions, IDIQs, GWACs, BPAs, task orders, and best-value competitions.

• Expertise in developing compliance matrices, proposal outlines, schedules, writing assignments, review plans, and production timelines.

• Familiarity with Federal evaluation methodologies.

• Ability to lead Pink Team, Red Team, Gold Team, compliance, and final-production reviews.

• Outstanding writing, rewriting, editing, and document integration capabilities.

• Skill in translating complex technical information into clear, persuasive, evaluator-focused proposal language.

• Experience coordinating with subcontractors, consultants, SMEs, executives, and geographically dispersed proposal teams.

• Ability to operate independently, prioritize competing demands, and make sound decisions under tight deadlines.

• Strong interpersonal, facilitation, organizational, and executive communication abilities.

• Advanced proficiency in Microsoft Word, PowerPoint, Excel, SharePoint, Teams, and collaborative document-development environments.

• Bachelor’s degree or equivalent combination of education and relevant experience.

• Experience supporting NOAA, NASA, DoD, DHS, DOE, DOI, FAA, or other Federal science, engineering, environmental, or mission-technology clients.

• Background in science, engineering, environmental services, AI/ML, cloud/HPC, cybersecurity, software development, data systems, or critical IT proposals.

• Experience managing proposals for a growing small or mid-tier Federal contractor.

• Knowledge of supporting unrestricted and small-business acquisitions.

• Familiarity with technical solution development, oral presentations, scenario-based evaluations, or technical challenges.

• Experience in supporting proposal pricing, staffing, workshare, and teaming strategy formulation.

• Background in developing or refining formal BD, capture, and proposal processes.

• Completion of Shipley proposal training, APMP certification, or equivalent formal proposal-management training.

• Familiarity with TechnoMile CRM, GovWin IQ, SharePoint, and Federal opportunity-tracking systems.

• Eligibility to work in the United States, as indicated by the USA Only designation and E-Verify employer status.

🏝️ Benefits

• Comprehensive healthcare coverage for employees at no monthly premium.

• Medical, prescription drug, dental, and vision insurance.

• Personal Time Off (PTO) policy.

• Paid holidays.

• 401(k) retirement plan with company matching contributions.

• Employee Stock Ownership Plan (ESOP).

• Flexible spending accounts.

• Employee assistance program (EAP).

• Short- and long-term disability insurance.

• Life and accident insurance.

• Tuition assistance, training, and workforce improvement reimbursement annually.

• Spot bonuses for outstanding performance.

• Annual Employee Recognition Awards with bonuses.

• Employee Referral Program.

• Free centralized, self-directed Learning Management System.

• Personalized career growth plans for every employee.

• Flexible remote work options.