Proposal Coordinator

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Assist in the preparation of proposals by establishing folders, templates, timelines, and tracking documents.

• Upload, organize, and preserve proposal files in SharePoint or other approved systems.

• Examine request documents for details regarding submission, due dates, forms, attachments, and administrative stipulations.

• Create and submit straightforward proposals, estimates, and standard response packages utilizing approved templates.

• Dispatch reminders and follow up to gather inputs, approvals, resumes, project descriptions, forms, and other necessary materials.

• Format and proofread documents; assist with file naming, version control, branding, completeness, and compliance assessments.

• Help arrange meetings, create agendas, take notes, and document action items.

• Conduct routine data entry, research, and content updates.

• Aid in final production by consolidating attachments, verifying forms, preparing submission packages, and ensuring administrative completeness.

• Offer occasional flexibility to meet proposal deadlines across different time zones.

⛳️ Requirements

• High school diploma or equivalent qualification.

• 0–2 years of experience in administrative roles, coordination, document control, customer service, or similar office environments.

• Excellent attention to detail with the capability to proofread for basic grammar, formatting, completeness, and consistency.

• Ability to follow directives, manage assigned responsibilities, monitor deadlines, and pose clarifying questions.

• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, Teams, and SharePoint.

• Willingness to learn additional tools and templates.

• Capability to handle multiple assignments while clearly communicating status updates.

• Strong written and verbal communication skills.

• Reliable, organized, and process-driven.

• Ability to maintain confidentiality and manage time-sensitive information with care.

• Capacity to work extended periods at a desk and on a computer.

• Ability to occasionally lift or transport materials weighing up to 10–25 pounds.

• Travel may be necessary for in-person meetings or project kick-offs.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Life insurance

• Short- and long-term disability

• 401(k) match

• Flexible Spending Accounts

• Employee Assistance Program (EAP)

• Parental Leave

• Paid time off

• Holidays