Proposal Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the Proposal Manager in crafting outlines, compliance matrices, kickoff materials, and schedules that adhere to government guidelines.

• Analyze and interpret RFPs, RFIs, RFQs, and task orders to ascertain response requirements, evaluation criteria, formatting standards, and submission protocols.

• Oversee content development in collaboration with Contracts, Pricing, Recruiting, and technical contributors.

• Ensure version control and document tracking are maintained using SharePoint and Microsoft Teams.

• Track deadlines and confirm that all necessary components are submitted in the appropriate format, sequence, and delivery method.

• Create reviewer guides, gather feedback, and make necessary edits for content, structure, and compliance.

• Finalize deliverables, which includes formatting, proofreading, conversion, and packaging.

• Write and refine proposal sections such as past performance, staffing plans, compliance matrices, management strategies, and cover letters.

• Confirm that narrative content meets customer needs, evaluation factors, and M6 messaging.

• Convert technical input into clear language suitable for evaluators while ensuring consistency in voice, tone, and terminology.

• Recognize opportunities to incorporate graphics and visual aids that elucidate complex concepts and boost evaluator engagement.

• Adjust boilerplate materials to align with opportunity-specific priorities and eliminate irrelevant or outdated content.

• Keep the content library updated by tagging reusable material and archiving finalized documents.

• Identify and flag missing or low-quality content, collaborating with the Proposal Writer or Content Manager to address gaps.

• Develop templates, checklists, contact lists, and formatting tools.

• Contribute to lessons learned and enact process enhancements to improve proposal results.

• Collaborate closely with the Proposal Manager, Business Development Manager, and subject matter experts to produce polished federal proposals.

⛳️ Requirements

• A minimum of three to five years of experience in supporting federal government proposals.

• A strong grasp of compliance requirements related to RFPs, RFIs, RFQs, and task orders.

• Familiarity with APMP or Shipley methodologies and experience in coordinating structured proposal processes.

• Proven ability to manage multiple deadlines, coordinate across departments, and ensure timely and accurate submissions.

• Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, Teams, and Adobe Acrobat.

• Experience with Adobe InDesign, GovWin, eBuy, and Seaport.

• Familiar with AI tools such as ChatGPT for drafting, editing, and formatting content.

• Dedicated to delivering compliant, well-crafted, and client-focused proposals.

• Highly organized, detail-oriented, and possessing strong time management skills.

• Effectively collaborates across functions and communicates clearly with stakeholders.

• Proactively seeks clarification when needed and does not assume missing information.

• Willing to work extended hours or weekends as necessary to meet proposal deadlines.

• Must be a U.S. Citizen, Permanent Resident, or Dual Citizen.

• Bachelor's Degree in a relevant field or equivalent experience.

🏝️ Benefits

• Culture of Excellence – Built on our HEROIC values.

• Professional Growth – “Iron Sharpens Iron” is more than a value—it’s how we grow.

• Mission-Focused Work – Support impactful, national security-related projects.

• Competitive Compensation & Benefits – Designed to support your personal and professional goals.

• Meaningful Impact – Help grow a dedicated SDVOSB committed to service and innovation.

• Health insurance (medical, dental, vision).

• Voluntary short and long-term disability.

• Voluntary additional life insurance.

• Sect. 125 dependent care.

• 401(k) retirement plan with company match.

• Paid time off (PTO).

• Professional development opportunities.