Proposal Manager

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Assist Capture Managers with pre-RFP planning by tracking key milestones, developing templates, and organizing strategy and solution sessions.

• Keep an eye on relevant solicitations from SAM.gov, GovWin, GSA MAS, IDIQs, BPAs, and other platforms.

• Aid in the creation of White Papers for customer interactions.

• Help with the logistics and design of slide decks for customer meetings.

• Provide support for RFI and Sources Sought responses.

• Oversee the entire proposal lifecycle for current RFPs/RFQs.

• Monitor amendments and update proposal documentation accordingly.

• Analyze and interpret solicitation requirements, instructions, and evaluation criteria.

• Develop and distribute proposal schedules, outlines, compliance matrices, kick-off slide decks, and storyboards.

• Relay updates, activities, expectations, and timelines to internal leaders, proposal contributors, and external partners.

• Coordinate proposal activities through daily stand-ups and regular meetings.

• Track progress, implement corrective actions, and escalate issues across proposal volumes and artifacts.

• Utilize approved AI tools and processes, including baseline content and compliance assessments.

• Standardize non-technical sections and review, draft, and proofread content for clarity, consistency, and persuasive impact.

• Ensure that templates and responses are compliant, compelling, accurate, and aligned with the specified requirements.

• Facilitate Pink, Red, and Gold Team reviews and conduct in-briefs for reviewers.

• Lead debriefs and retrospectives, capturing lessons learned to enhance proposal processes.

• Confirm that technical solutions, win themes, discriminators, compliance, and requirement understanding are consistently reflected across proposal volumes.

• Support oral proposal teams by managing logistics, scheduling and attending sessions, and providing feedback to participants.

⛳️ Requirements

• Bachelor's degree in English, Communications, IT, or a related discipline.

• Strong understanding of the Federal Government contracting process.

• At least five (5) years of experience in Federal pre-RFP and proposal development/management.

• Proven track record of supporting large, complex Federal proposals.

• Demonstrated experience in leading prime Federal IT systems development proposals exceeding $50M.

• Strong skills in Federal proposal writing and editing.

• Ability to generate original content through interviews, research, and AI tools.

• Capability to organize materials, quickly assimilate information, and guide proposal teams.

• Exceptional organizational and time management abilities.

• Proficient in managing multiple proposals in a fast-paced environment while upholding the Company’s quality standards.

• Ability to lead large, multi-partner teams and adjust communication styles to meet evolving requirements and needs.

• Excellent written and verbal communication skills.

• Outstanding attention to detail.

• Eagerness to learn new ideas and concepts.

• Proficiency in MS Word, PowerPoint, Excel, SharePoint, Adobe Acrobat, and Illustrator.

• Experience with Slack for communication and collaboration is preferred.

• Background in roles outside of proposal management, such as IT project roles or program management, is a plus.

🏝️ Benefits

• Medical coverage.

• Dental coverage.

• Vision coverage.

• 401(k) retirement benefits.

• Paid time off.

• Paid holidays.

• Life insurance.

• Disability insurance.

• Wellness programs.

• Employee support programs.

• Remote work accommodating Eastern Time business hours.

• Occasional travel estimated to be less than 5% annually.