Senior Proposal Manager

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Assist Capture Managers with pre-RFP planning by tracking key milestones, developing templates, and organizing strategy and solution sessions.

• Keep an eye on targeted solicitations on platforms such as SAM.gov, GovWin, GSA MAS, IDIQs, BPAs, and others.

• Contribute to White Paper development to enhance customer engagement.

• Help with logistics and the creation of slide decks for customer meetings.

• Support the responses to RFIs and Sources Sought requests.

• Oversee the complete proposal lifecycle for active RFPs/RFQs.

• Monitor amendments and refresh proposal materials accordingly.

• Analyze and clarify solicitation requirements, instructions, and evaluation criteria.

• Develop proposal management documents, including schedules, outlines, compliance matrices, kick-off presentations, and storyboards.

• Coordinate proposal contributors while managing schedules and milestones.

• Share updates, activities, expectations, and timelines with internal leaders, contributors, and external partners.

• Direct proposal activities through daily stand-ups and regular meetings.

• Track progress, implement corrective actions, and escalate issues across proposal volumes and artifacts.

• Utilize approved AI tools and processes for baseline content and compliance verification.

• Write non-technical sections, proofread, and create clear, consistent, and persuasive content.

• Ensure that proposal templates and responses are compliant, compelling, accurate, and aligned with requirements.

• Facilitate Pink, Red, and Gold Team reviews, guiding reviewers towards constructive feedback.

• Conduct debriefs and retrospectives, capturing lessons learned to enhance proposal processes.

• Make sure that technical solutions, win themes, discriminators, compliance, and requirements are consistently reflected across proposal volumes.

• Support oral presentation teams by coordinating logistics, scheduling and attending sessions, and providing feedback.

⛳️ Requirements

• Bachelor’s degree in English, Communications, IT, or a related field.

• Strong understanding of the Federal Government contracting process.

• At least ten (10) years of experience in Federal pre-RFP and proposal development/management.

• Proven track record in supporting large, complex Federal proposals.

• Experience leading prime Federal IT systems development proposals exceeding $50M.

• Strong skills in Federal proposal writing and editing.

• Ability to generate original content through interviews, research, and AI tools.

• Capacity to organize information, quickly assimilate details, and lead proposal teams.

• Demonstrated organizational and time management skills with the capability to handle multiple concurrent proposals while meeting deadlines and quality standards.

• Proven ability to lead large, multi-partner teams and adjust communication styles to fit evolving requirements and needs.

• Strong written and verbal communication skills.

• Ability to produce precise, thorough, and high-quality work with a keen attention to detail.

• Willingness and ability to learn new concepts, technologies, processes, and job-related skills.

• Proficiency in MS Word, PowerPoint, Excel, SharePoint, Adobe Acrobat, and Illustrator.

• Preferred experience using Slack for communication and collaboration.

• Must be available to operate within the Eastern time zone and work the expected hours from 9:00 AM to 5:00 PM Eastern unless otherwise directed.

🏝️ Benefits

• Medical coverage.

• Dental coverage.

• Vision coverage.

• 401(k) retirement benefits.

• Paid time off.

• Paid holidays.

• Life insurance.

• Disability insurance.

• Wellness programs.

• Employee support programs.

• Remote work environment.

• Occasional travel for training and project meetings (less than 5% per year).