Proposal Coordinator

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Oversee the administrative and organizational elements of proposal development for federal, state, and local government opportunities.

• Evaluate RFPs, RFIs, and RFQs, focusing on Sections L and M.

• Create compliance matrices, annotated outlines, and structured templates.

• Interpret proposal guidelines and provide advice to Proposal Managers and Capture leads on requirements, formatting, and compliance risks.

• Ensure document version control and compliance throughout the entire proposal lifecycle.

• Utilize approved AI-enabled tools for requirements analysis, compliance reviews, content organization, and process efficiency while ensuring human oversight and confidentiality.

• Coordinate Pink, Red, and Gold color team reviews, production phases, and submission deadlines.

• Offer input to proposal schedules and synchronize workflows with submission due dates.

• Guarantee adherence to page limits, templates, branding requirements, and document style guides.

• Collaborate with graphics and production teams on layouts, charts, and visual content.

• Act as a liaison between Proposal Managers and Documentation Specialists to produce compliant, electronic-ready proposal packages.

• Conduct final quality checks, optimize PDFs, and establish file naming conventions.

• Assist the Contracts Manager with electronic submissions via government portals.

• Maintain organized digital repositories such as SharePoint PMC.

• Assign PMC user permissions to contributors, subcontractors, and consultants.

• Ensure accurate file structures, version histories, and naming conventions.

• Monitor proposals and supporting documentation after submission.

⛳️ Requirements

• 5–8+ years of experience in proposal coordination, editing, or production within the realm of government contracting.

• Strong knowledge of FAR, DFARS, and agency-specific procurement requirements.

• Proficient in SharePoint, Awarded AI, Deltek, GovWin, VisibleThread, and similar systems.

• Outstanding attention to detail, organizational skills, communication abilities, and time-management expertise.

• Capability to work under pressure, manage multiple deadlines, and support large, multi-disciplinary proposal teams.

• Bachelor’s degree in English, Communications, Marketing, or a related discipline.

• APMP Certification (Foundation or higher) is preferred.

• Prior experience coordinating complex color team reviews and high-volume proposal efforts is preferred.

• Familiarity with federal and defense submission portals, including GSA, DoD, and DOE, is preferred.

🏝️ Benefits

• 401K plan with company match.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Life insurance.

• AD&D insurance.

• Flexible spending account.

• Disability benefits.

• Paid time off.

• Flexible work schedule.

• Professional training and development opportunities.

• Potential bonuses, commissions, sign-on bonuses, relocation benefits, short-term incentives, long-term incentives, or discretionary performance payments.