Proposal Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and direct assigned proposal efforts from the release of solicitation to submission.

• Analyze RFPs, RFQs, and other solicitation documents to ascertain requirements, deadlines, and submission guidelines.

• Create compliance matrices, proposal timelines, outlines, and checklists.

• Monitor assignments and follow up with contributors to guarantee deadlines are adhered to.

• Edit, format, and compile proposal documents utilizing Microsoft Office and Adobe InDesign.

• Design and refresh proposal graphics, organizational charts, project sheets, resumes, and other visual materials.

• Keep proposal and opportunity data updated in Monday.com.

• Prepare documents that are production-ready for submission.

• Organize proposal reviews and manage the integration of reviewer feedback.

• Maintain proposal content libraries, which include resumes, project descriptions, project sheets, past performance data, and corporate qualifications.

• Facilitate updates to proposal content and marketing materials.

• Ensure proposal resources are up-to-date, accurate, and easily accessible for future initiatives.

• Uphold company branding and formatting standards across all proposal and marketing materials.

• Assist in the creation and formatting of marketing collateral, project sheets, presentations, and capability statements.

• Aid in the updating of the website and the development of social media content.

• Help maintain consistent branding throughout marketing and business development materials.

• Carry out additional responsibilities as required by business needs.

⛳️ Requirements

• 1-3 years of experience in proposal coordination, marketing coordination, business development support, communications, content management, or a related field.

• Intermediate skills in Adobe InDesign.

• Experience in producing documents of professional quality.

• Preferred experience in supporting government proposals, especially SLED and/or federal opportunities.

• Excellent writing, editing, and proofreading abilities.

• Background in formatting complex documents and adhering to established brand standards.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Familiarity with project tracking or collaboration tools such as Monday.com.

• Experience in managing proposal libraries, content repositories, or knowledge management systems.

• Strong organizational skills and meticulous attention to detail.

• Ability to manage multiple deadlines concurrently in a fast-paced environment.

• Capacity to work independently while collaborating with technical staff, project managers, and leadership.

• Familiarity with Shipley processes is preferred.

• Knowledge of government procurement processes, SLED pursuits, or professional services proposals is preferred.

• Experience in creating marketing collateral and social media content is preferred.

• Experience with SharePoint or similar collaboration platforms is preferred.

🏝️ Benefits

• Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

• Remote work environment.

• Occasional participation in meetings, client events, conferences, or company functions.