Project Support Manager, Construction

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Daily maintenance and updates of the client’s Project Implementation Plan.

• Monthly tracking of project allocation timesheets and coordination of team allocation sheets.

• Management of the Invoice Tracking Log and coordination of vendor pay application reviews.

• Preparation and distribution of TIS Reports along with Substantial Completion letters on a monthly basis.

• Assistance in annual Capital Planning activities in collaboration with the Account Director.

• Weekly updates of Grants vs. Actuals data for portfolio check-ins.

• Management of budget transfers, deprioritization letters, and requests for new project numbers.

• Daily review and processing of vendor pay applications in conjunction with project managers.

• Coordination of vendor badging documentation and collaboration with HR Operations Contractors.

• Tracking of vendor invoicing through Oracle, Monday.com, and Excel Invoice Tracker.

• Preparation of PO release requests for client approval.

• Maintenance of the Badging Log and coordination of monthly badging status meetings.

• Leadership or support in vendor badging and invoicing training sessions.

• Monitoring of the Reallocation Log and vendors with pending invoices.

• Preparation of materials for weekly Client Meetings, Procurement Meetings, Portfolio Reviews, and Executive Reports.

• Management of JLL SharePoint access and ownership.

• Maintenance of PTO calendar access while reviewing invoices, allocation timesheets, and the PTO calendar.

• Management of shared email inboxes and calendar ownership.

• Coordination with client systems as required.

• Provision of ad-hoc support for team needs and special projects related to client deliverables.

⛳️ Requirements

• Minimum of 3 years of experience in construction project coordination or construction operations.

• Strong background in administrative and operations management.

• Advanced skills in Microsoft Excel, including complex spreadsheets, tracking logs, and reporting.

• Experience with project management tracking systems and financial reporting.

• Exceptional organizational skills with the capability to manage multiple priorities simultaneously.

• Keen attention to detail, especially regarding financial data and compliance documentation.

• Professional communication skills suitable for client and vendor interactions.

• Preferred experience with Oracle, Monday.com, or similar project tracking platforms.

• Familiarity with construction procurement processes and pay application reviews is preferred.

• Knowledge of public sector project management or healthcare facility projects is a plus.

• Preferred experience in SharePoint administration.

• Understanding of grant management and budget compliance reporting is preferred.

• Candidates must be authorized to work in the United States without sponsorship.

🏝️ Benefits

• 401(k) plan with matching contributions from the company.

• Comprehensive Medical, Dental, and Vision Care coverage.

• Paid parental leave at 100% of salary.

• Paid Time Off along with Company Holidays.

• Early access to earned wages via Daily Pay.

• A supportive culture and a comprehensive benefits package that prioritizes mental, physical, and emotional health.