Project Scheduler – Sales & Estimating Phase

This is a fully remote position, open to applicants in United States.

📋 Description

• Create comprehensive proposal schedules for new business opportunities.

• Develop project execution timelines based on scope, estimates, historical performance data, and resource availability.

• Formulate schedule narratives and milestone plans to enhance customer proposals and bid submissions.

• Work in conjunction with Estimating and Operations teams to determine logical activity sequences and project durations.

• Define project milestones, critical path activities, and key deliverables.

• Conduct Critical Path Method (CPM) analyses on proposal schedules.

• Identify schedule-related risks, constraints, assumptions, and opportunities.

• Perform schedule sensitivity and what-if analyses to inform bid strategy decisions.

• Review customer-specified schedules and suggest feasible alternatives.

• Analyze schedule impacts linked to scope, resources, procurement, and construction assumptions.

• Align schedule assumptions with labor and cost estimates.

• Generate schedule-driven resource forecasts and manpower loading curves.

• Assist in the evaluation of schedule acceleration or compression scenarios.

• Provide schedule insights for contingency and risk assessments.

• Aid in the development of cash flow projections and execution timelines.

• Collaborate with Business Development, Proposal Managers, Estimators, Engineers, Procurement, and Operations personnel.

• Engage in proposal reviews, strategy meetings, and bid development sessions.

• Present schedule assumptions, risks, and recommendations to leadership and customers as necessary.

• Facilitate customer discussions regarding project execution strategies and milestone commitments.

• Ensure schedules adhere to company standards, PMO guidelines, and customer specifications.

• Maintain schedule templates, historical schedule databases, and best practices.

• Support continuous improvement efforts related to scheduling processes and tools.

• Assist with schedule audits and quality assessments.

• Aid in project handoff activities from Sales and Estimating to Project Management and Project Controls teams.

• Ensure that approved proposal schedules transition smoothly into execution schedules.

• Document assumptions, risks, and schedule basis of estimate information for project teams.

⛳️ Requirements

• Bachelor’s Degree in Engineering, Construction Management, Project Management, Business Administration, Operations Management, or a related field.

• An equivalent combination of education and relevant experience may be accepted.

• Minimum of 3 years of experience in project scheduling, project controls, estimating support, or project planning.

• Prior experience supporting proposals, bids, capital projects, manufacturing projects, engineering projects, construction projects, or EPC projects is preferred.

• Strong preference for experience in developing schedules during project initiation, proposal, or estimating phases.

• Advanced skills in Microsoft Project/Primavera P6 are essential.

• Proficiency in Microsoft Excel, specifically for data analysis and reporting.

• Familiarity with Work Breakdown Structures (WBS), Critical Path Method (CPM), Resource Loading, Project Lifecycle Management, Schedule Risk Analysis, Cost and Schedule Integration, Baseline Schedule Development, and Proposal and Bid Processes.

• Strong analytical and problem-solving capabilities.

• Exceptional organizational and planning skills.

• Ability to interpret technical scopes of work effectively.

• Strong communication and presentation skills.

• Keen attention to detail.

• Ability to collaborate and manage stakeholders effectively.

• Strategic thinking ability.

• Capacity to manage multiple proposals concurrently.

• Competence in risk identification and mitigation planning.

• PMI Scheduling Professional (PMI-SP) Certification is preferred.

• Project Management Professional (PMP) Certification is preferred.

• AACE Planning & Scheduling Professional (PSP) Certification is preferred.

• Experience working within a PMO, Project Controls, Engineering, Manufacturing, Construction, or EPC environment is preferred.

• Knowledge of schedule risk assessment and Monte Carlo analysis tools is preferred.

🏝️ Benefits

• Medical Insurance.

• Dental Insurance.

• Vision Insurance.

• Health Care Concierge Service.

• 401(k) Retirement Plan (Pre-tax & Roth).

• Company-paid Basic Life Insurance, Short-Term Disability & Long-Term Disability.

• Voluntary Life & AD&D Insurance.

• Voluntary Accident, Critical Illness & Hospital Indemnity Insurance.

• Pet Insurance.

• Milk Stork Program.

• Wellness Program with gift card redemption and wellness challenges.

• Paid Time Off (Vacation, Sick & 10 Holidays).

• Training & Development.