Project Management Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist Program Managers and Project Managers across various projects and workstreams.

• Oversee project schedules, calendars, trackers, action logs, risk and issue logs, decision records, and other project management documentation.

• Organize meeting logistics, agendas, minutes, action items, and follow-ups.

• Monitor project priorities, milestones, deadlines, dependencies, and pending decisions.

• Coordinate inputs for contract deliverables, status reports, program reviews, leadership briefings, and materials for clients.

• Create and maintain PowerPoint presentations, Excel trackers, dashboards, and project management resources.

• Systematically arrange project documentation in SharePoint.

• Aid in onboarding and offboarding processes, including VA access, systems, tools, documentation, and orientation.

• Assist with Agile delivery tasks, sprint planning, backlog management, Scrum/Kanban ceremonies, and maintenance of Jira or Azure DevOps.

• Support the gathering of requirements, understanding user needs, establishing acceptance criteria, and making project decisions.

• Collaborate across technical, analytical, and program teams.

• Contribute to project management efforts for Power Platform, Power BI, Power Apps, SharePoint, analytics, data, and program evaluation workstreams.

• Review and ensure the quality of client deliverables.

• Assist with internal reporting, program management reviews, quarterly assessments, staffing updates, and leadership briefings.

• Identify missing information, process gaps, deadlines, risks, and necessary follow-ups.

• Take ownership of assigned tasks and smaller initiatives until completion.

• Facilitate meetings and coordinate activities in the absence of project leadership.

• Enhance project processes, documentation, reporting, and team collaboration.

• Gradually accept increased responsibilities for project planning, client interaction, Agile delivery, and workstream management.

⛳️ Requirements

• Bachelor’s degree in business, management, public administration, information systems, technology, public health, or a related field.

• 3–5 years of experience in project coordination, project management, consulting, program operations, business operations, or a similar role.

• Exceptional organizational skills with the ability to manage multiple tasks, deadlines, and competing priorities.

• Capability to work efficiently when requirements or direction are not fully specified.

• Proactive self-starter attitude with a knack for advancing work with minimal supervision.

• Strong attention to detail and a dedication to producing accurate, high-quality work.

• Experience in developing meeting agendas, recording minutes, maintaining action items, and ensuring follow-through.

• High proficiency in Microsoft PowerPoint, Excel, Word, Teams, and SharePoint.

• Ability to create professional, client-ready presentations, trackers, reports, and project materials.

• Excellent written and verbal communication skills.

• Strong interpersonal skills and ability to collaborate cross-functionally.

• Proficient problem-solving skills, sound judgment, and ownership of unfamiliar tasks.

• Curiosity and eagerness to learn and grow in project and program management.

• Interest in technology-enabled programs and a willingness to understand technical delivery concepts and tools.

• Ability to obtain and maintain the necessary background investigation or Public Trust clearance.

• Desired: experience with federal government or VA clients, Agile/Scrum/Kanban methodologies, Jira, Azure DevOps, Microsoft Power Platform, program evaluation, data analytics, project dashboards, federal contract operations, or project management/Agile certification.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and growth.

• Flexible work arrangements and supportive work environment.