Construction Project Management, Administrative Virtual Assistant

This is a fully remote position, open to applicants anywhere in the world.

📋 Description

• Participate in designated client and project meetings

• Create precise meeting minutes and agendas

• Document decisions, responsibilities, deadlines, and action items

• Follow up with project contributors on pending tasks

• Maintain project trackers and relevant documentation

• Provide structured updates on unresolved project issues

• Assist with administrative processes across ongoing design and construction projects

• Input and manage project financial data in spreadsheets

• Organize project files, reports, and related documentation

• Aid in project-specific data monitoring and reporting

• Coordinate regular follow-ups with consultants, contractors, vendors, and other stakeholders

• Uphold confidentiality and comply with relevant project NDA requirements

• Assist in the preparation and formatting of client proposals

• Organize information and supporting materials for new project opportunities

• Provide support for marketing and presentation materials as necessary

• Assist with additional proposal, documentation, and project administration tasks as the role evolves

• Deliver task-specific services within a defined scope of work and independent contractor agreement

• Adhere to agreed timelines, guidelines, and deliverables

• Report to the designated client point of contact, to be determined

⛳️ Requirements

• Preferred background in construction, architecture, engineering, design, or project management

• Experience in project administration or coordination is desired

• Strong preference for candidates with experience in meeting minutes and professional documentation

• Excellent written and verbal English skills required

• Proficiency in spreadsheet and data entry tasks required

• Strong organizational and follow-up skills are essential

• Experience in proposal preparation or marketing materials is an advantage

• Education in civil engineering, architecture, construction management, or a related field is highly preferred

• Willingness to sign client-specific NDAs is necessary

• Advanced technical construction knowledge is not mandatory; client training will be provided

• Highly organized and detail-oriented

• Comfortable participating in professional client meetings

• Familiarity with terminology related to construction, design, architecture, or project management

• Strong skills in meeting minutes and documentation

• Proactive and reliable in follow-up

• Confident communicator who asks questions, identifies issues, and raises concerns when necessary

• Willingness to learn and take on increased responsibilities as the client's business expands

• Proficient in Microsoft Excel or Google Sheets

• Proficient in Microsoft Office or Google Workspace

• Knowledge of video conferencing platforms

• Familiarity with document and presentation tools

• Experience with project management platforms is a plus

• English language proficiency is required

• Availability for around 10 contracted hours per week, Monday through Friday, with flexible scheduling based on client meetings and project demands

• Independent contractor willing to operate under a Master Services Agreement and Statement of Work

🏝️ Benefits

• Competitive compensation rates

• Weekly payment schedule

• Various open roles available

• Free training and opportunities for skill enhancement

• Ongoing support and guidance

• A vibrant community ready to assist you

• Flexible working hours based on client meetings and project requirements

• Remote work serving clients globally