Project Management Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist Program Managers and Project Managers across various projects and workstreams.

• Manage project schedules, calendars, trackers, action logs, risk and issue logs, decision records, and other project documentation.

• Organize meeting logistics, agendas, minutes, action items, and ensure follow-up.

• Keep track of priorities, milestones, deadlines, dependencies, and decisions.

• Coordinate inputs for contract deliverables, status reports, program reviews, leadership briefings, and materials for clients.

• Create and maintain PowerPoint presentations, Excel trackers, dashboards, and project management resources.

• Structure project documentation in SharePoint.

• Assist with onboarding and offboarding processes, including access, systems, tools, documentation, and orientation.

• Support Agile delivery activities, including sprint planning, backlog coordination, Scrum or Kanban ceremonies, and maintenance of Jira or Azure DevOps.

• Aid in gathering requirements, understanding user needs, defining acceptance criteria, and making project decisions.

• Collaborate with technical, analytical, and program teams.

• Facilitate project management activities for Power Platform, Power BI, Power Apps, SharePoint, analytics, data, and program evaluation workstreams.

• Review and ensure quality of client deliverables.

• Assist with internal reporting, program management reviews, quarterly assessments, staffing updates, and leadership briefings.

• Identify gaps in information, processes, deadlines, risks, and necessary follow-ups.

• Take ownership of assigned tasks and smaller initiatives until their completion.

• Lead meetings and coordinate activities when project leaders are unavailable.

• Enhance project processes, documentation, reporting, and team collaboration.

• Gradually assume greater responsibility for project planning, client interactions, Agile delivery, and workstream management.

⛳️ Requirements

• Bachelor’s degree in business, management, public administration, information systems, technology, public health, or a related field.

• 3–5 years of experience in project coordination, project management, consulting, program operations, business operations, or a similar role.

• Strong organizational abilities and capacity to manage multiple tasks, deadlines, and competing priorities.

• Capability to work effectively in situations where requirements or guidance may be unclear.

• Proactive self-starter attitude with the ability to advance work independently.

• Exceptional attention to detail and a commitment to producing accurate, high-quality work.

• Experience in developing meeting agendas, documenting minutes, maintaining action items, and ensuring follow-through.

• High proficiency in Microsoft PowerPoint, Excel, Word, Teams, and SharePoint.

• Ability to create professional, client-ready presentations, trackers, reports, and other project materials.

• Outstanding written and verbal communication skills.

• Strong interpersonal skills and ability to collaborate across functions.

• Excellent problem-solving abilities, sound judgment, and a willingness to take ownership.

• Interest in technology-driven programs and a desire to learn about technical delivery concepts and tools.

• Eligibility to obtain and maintain the necessary background investigation or Public Trust.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Generous paid time off and holiday schedule.

• Professional development opportunities and training programs.

• Flexible work arrangements and a supportive team environment.