Project Management Lead

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage centralized systems for tracking and reporting on project scope, milestones, deliverables, budgets, and risks.

• Ensure consolidated visibility of the portfolio, including project progress, dependencies, capacity challenges, and delivery obstacles.

• Facilitate regular project review meetings with division leaders, project managers, and project teams.

• Assist in the preparation and updating of estimates-to-complete for various projects.

• Maintain dashboards and reports for the portfolio to aid leadership in decision-making.

• Identify risks across projects and competing priorities, and suggest necessary adjustments or trade-offs.

• Oversee complex and cross-functional projects from initiation to completion.

• Create and uphold project plans, schedules, milestones, tasks, dependencies, and status updates.

• Coordinate activities among Training, Research, State, DEO, Technology, and other functional teams.

• Monitor deliverables and ensure commitments and deadlines are met.

• Recognize and address project risks, issues, and dependencies; propose solutions and escalate significant concerns.

• Manage communication with clients and external partners, including organizing meetings, documenting decisions, and ensuring follow-through.

• Consolidate labor forecasts and capacity data across various projects.

• Track project spending, labor utilization, and estimates-to-complete in collaboration with Finance and Project Leads.

• Utilize time-tracking and forecasting tools to pinpoint resource constraints and recommend necessary adjustments.

• Advocate for consistent project management processes, tools, templates, and reporting practices.

• Enhance coordination and transitions between divisions and operational teams.

• Provide guidance and mentorship to project managers and contributors without formal supervisory authority.

• Assist in the onboarding process for new project managers and project leads.

• Suggest enhancements to project management systems and delivery processes.

⛳️ Requirements

• 4–6 years of experience in project management or program delivery within a matrixed or cross-functional environment.

• Bachelor's degree in Business Administration, Nonprofit Management, Public Administration, Communications, Social Sciences, or a related technical field.

• Demonstrated ability to manage multiple simultaneous projects with diverse scopes and funding sources, including federal grants and contracts.

• Capacity to anticipate stakeholder needs and provide solutions or processes to identify them.

• Experience with project management, time-tracking, and resource-planning tools to oversee project progress, budgets, and staff utilization.

• Strong interpersonal and written communication skills.

• Ability to influence without formal authority and collaborate across departments.

• Experience in the public sector, federal contracts, or grant-funded programs, including nonprofit organizations.

• Familiarity with data governance, research delivery, or technical platforms like Coleridge's Administrative Data Research Facility (ADRF).

• Project Management Professional (PMP), Certified Associate in Project Management (CAPM), or other relevant project management certification.

🏝️ Benefits

• Health insurance.

• Employer retirement contributions.

• Paid time off.

• Paid holidays.

• Professional development support.

• Remote-based position.

• Some travel required.