Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the master tracker for new product development, ensuring it reflects current project stages, milestone dates, responsible individuals, and next steps.

• Gather project updates from teams in Product Development, Brand, Creative, and Operations.

• Identify and highlight upcoming deadlines, overdue tasks, dependencies, and potential timeline risks.

• Arrange meetings, create agendas, document notes and decisions, and follow up on outstanding items.

• Draft and distribute concise weekly project updates.

• Manage daily administrative communications with CMOs, vendors, and external partners.

• Distribute approved specifications, artwork, briefs, and timeline confirmations while ensuring receipt is acknowledged.

• Follow up on pending deliverables and record vendor responses and date modifications for accountable owners.

• Organize sample requests and monitor shipment status, receipt dates, and internal distribution.

• Maintain the internal sample inventory and coordinate the dispatch of samples for photography, retail meetings, PR seeding, and internal reviews.

• Monitor cross-functional handoffs and verify that receiving teams have the necessary resources.

• Manage PR and marketing sample and information requests, liaising with the relevant owners.

• Keep track of brand deliverable deadlines in relation to launch, retail, and promotional milestone dates.

• Maintain well-organized records of project briefs, timelines, notes, and approved documentation.

• Assist with general project coordination and administrative tasks as assigned.

⛳️ Requirements

• 2–4 years of experience in project or marketing coordination, or product development support; experience in beauty or CPG is preferred.

• Proven ability to manage multiple concurrent deadlines in a dynamic, fast-paced environment.

• Proficiency in Excel, PowerPoint, and project tracking software.

• Familiarity with AI tools, especially Claude, for drafting, summarizing, and organizing information.

• Professional written communication skills for engaging with internal teams and external vendors.

• Strong attention to detail, especially regarding dates and versions, with an ability to adapt to shifting priorities.

🏝️ Benefits

• Opportunity for remote work.