Facilities Project Coordinator

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee and monitor various facilities projects from inception to completion.

• Administer a high volume of work orders, ensuring prompt responses and resolutions by both internal teams and external vendors.

• Act as the main liaison among internal teams, vendors, and building management.

• Convey project timelines and expectations to field and regional teams.

• Request, evaluate, and manage vendor proposals and bids.

• Issue and oversee work orders using the FEXA CMMS system.

• Organize contractor site access, scheduling, and on-site activities.

• Ensure that vendors comply with insurance, safety, and regulatory standards.

• Collaborate with studio field teams to minimize disruptions during project implementation.

• Input and update project information in FEXA.

• Serve as the on-call point of contact for studio teams up to twice a month.

• Execute ad hoc projects, such as vendor performance evaluations and pilot rollouts.

• Assist other Facilities Project Coordinators during their absences.

• Aid in daily studio maintenance and management through work queue oversight.

• Report directly to the Senior Facilities Field Manager.

⛳️ Requirements

• Preferred candidate should be located in the Pacific Time Zone.

• Willingness to travel to the Arlington, VA headquarters as required.

• Minimum of 2 years’ experience in facilities coordination, vendor management, or multi-site operations.

• Ability to prioritize multiple projects effectively.

• Self-motivated individual who takes initiative and propels tasks forward independently.

• Capacity to identify issues, devise solutions, and connect information across departments.

• Proficient in processing complex information and conveying it clearly and succinctly.

• Capability to handle multiple competing priorities in a dynamic, high-volume setting.

• Strong organizational skills in file management and record keeping.

• Exceptional attention to detail.

• Professional demeanor and a mindset geared towards growth.

🏝️ Benefits

• Eligibility for bonuses based on performance.

• 401k plan with employer matching.

• Comprehensive health, dental, and vision insurance.

• Flexible paid time off.

• Access to free drop-in classes at [solidcore].