Project Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist Project Managers and Program Managers with project planning, coordination, monitoring, and follow-through from initiation to closeout.

• Ensure project schedules, milestones, deliverables, action items, decision logs, risk registers, dependency trackers, and other project controls are maintained accurately.

• Organize project meetings, prepare agendas and materials, capture notes and decisions, distribute follow-up actions, and track completion.

• Generate regular project status updates, dashboards, and health reports utilizing current and validated project information.

• Monitor project progress against scope, schedule, budget, resource plans, and key client commitments, promptly escalating variances and emerging risks.

• Facilitate the flow of information and handoffs among Project Management, Program Management, Solutions Architecture, Engineering, Logistics, Finance, vendors, subcontractors, and client stakeholders.

• Assist in project financial administration, encompassing purchase-order and invoice status, time and expense tracking, budget updates, cost documentation, and forecast inputs as assigned.

• Keep organized, complete, and audit-ready project records in Smartsheet, NetSuite, Microsoft 365, and other approved systems; ensure that Smartsheet project data, schedules, dashboards, and reports are up-to-date and accurate.

• Aid in resource coordination, onboarding activities, site or field-readiness documentation, logistics tracking, and project communications as necessary.

• Actively identify missing information, schedule conflicts, unresolved decisions, and delivery risks; investigate issues and coordinate resolutions with relevant owners.

• Assist with project closeout by verifying that deliverables, documentation, financial information, lessons learned, and handoff requirements are complete.

• Contribute to the ongoing enhancement of PMO templates, reporting standards, workflows, and project coordination practices.

⛳️ Requirements

• Two to four years of experience in project coordination, project administration, operations support, or a related field; equivalent professional experience will also be considered.

• Proven experience supporting multiple projects, workstreams, customers, or stakeholders while juggling competing priorities and deadlines.

• Familiarity with project management fundamentals, including schedules, milestones, deliverables, dependencies, risks, issues, and status reporting.

• Excellent organizational and time-management skills with a keen attention to detail and consistent follow-through.

• Strong written and verbal communication abilities, including the capacity to interact professionally with clients, vendors, subcontractors, and internal teams.

• Skill in collecting, validating, organizing, and summarizing project information for project teams and leadership.

• Proficiency in Microsoft Excel and Microsoft 365 tools; comfortable working with spreadsheets, trackers, shared documents, and presentation materials.

• Experience with Smartsheet is highly preferred, though not mandatory; practical experience will be viewed as a significant advantage.

• Capability to identify gaps, ask insightful questions, investigate unresolved issues, and escalate concerns with the necessary context and urgency.

• Proven ability to build trust, collaborate across functions, and maintain a client-focused, service-oriented mentality.

• Self-motivated and reliable, with the capacity to work independently in a fully remote environment while remaining engaged with the wider team.

• A proactive and preventive mindset, along with a desire to learn, develop, and assume greater responsibility within project management.

🏝️ Benefits

• Fully remote work environment

• Inclusion-focused workplace

• Accessible and engaged executive team

• Opportunities for learning, growth, and increased responsibility in project management