Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist Engagement Managers and consulting teams with everyday project coordination and administrative management tasks.

• Keep project plans, timelines, task trackers, deliverable logs, and action-item lists updated.

• Supervise deadlines, monitor project milestones, and follow up on pending assignments.

• Take part in internal and client meetings; record discussions, decisions, action items, and next steps.

• Prepare meeting agendas, manage scheduling and logistics, and distribute meeting materials along with follow-up communications.

• Aid in project status reporting, track deliverables, identify risks, and relay updates to project leads.

• Conduct data entry, validation, cleaning, organization, and basic quantitative analysis.

• Gather information into datasets, reports, presentations, and project materials.

• Create and uphold project trackers, dashboards, and regular status reports.

• Carry out quality assurance reviews of project data and deliverables.

• Support research, information collection, and analytical activities.

• Organize and maintain project documentation, shared folders, repositories, and collaboration platforms.

• Implement file naming, version control, and document management best practices.

• Keep accurate records including meeting notes, client materials, deliverables, and working documents.

• Format, proofread, and quality-check PowerPoint presentations, Word documents, and Excel workbooks.

• Develop and maintain templates, standard operating procedures, and reusable project resources.

• Assist with project initiation, team onboarding, resource coordination, and project closeout.

• Support project financial administration, including time tracking, invoicing coordination, and project records management.

• Update project management systems, resource trackers, and administrative databases.

• Coordinate operational requests and information sharing among departments and consulting teams.

• Enhance recurring processes, project organization, and administrative efficiency.

• Provide adaptable operational support across various engagements and modify priorities as needed.

⛳️ Requirements

• Bachelor's degree or a comparable combination of education and relevant professional experience is required.

• One (1) or more years of experience in project coordination, project administration, operations, consulting, or professional services is preferred.

• Experience supporting multiple projects, teams, or stakeholders in a dynamic professional environment is preferred.

• Familiarity with project management and collaboration tools such as Smartsheet, Microsoft Teams, SharePoint, or similar platforms is preferred.

• Experience with project tracking, reporting, dashboard maintenance, or data management is preferred.

• Exposure to time tracking, invoicing, project financial administration, or professional services management systems is advantageous.

• Previous experience in management consulting, client services, or another project-based professional environment is preferred.

• Outstanding organizational skills and a keen attention to detail.

• Excellent written and verbal communication abilities.

• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.

• Comfort with spreadsheets, data management, and conducting basic quantitative analysis.

• Ability to work autonomously, manage competing deadlines, and follow through with minimal supervision.

• Strong problem-solving skills, sound judgment, resourcefulness, and the capability to anticipate project needs.

• Proactive, service-oriented attitude and dedication to enhancing team effectiveness.

• Professionalism, discretion, and the ability to manage confidential client and organizational information.

• Adaptability and eagerness to learn new technologies, systems, and processes.

• Collaborative mindset and ability to foster effective working relationships across teams.

🏝️ Benefits

• Flexible and remote work options.

• Flexible paid time off.

• 5% 401K matching program.

• Equity opportunities.

• Incentive and bonus programs.

• Up to 16 weeks of paid parental leave.

• Flexible spending accounts.

• Medical, dental, and vision coverage.

• Life insurance.

• Short and long-term disability coverage.

• Income protection benefits.

• Professional development opportunities for career advancement.

• Opportunities to create a significant social impact through innovative projects.