Project Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist Project Managers in the coordination of web, print, and digital projects throughout the entire delivery process.

• Help in maintaining and updating project timelines while identifying potential delays.

• Oversee and update task management tools to ensure accurate project status information.

• Document notes during internal and client project meetings, and distribute recaps along with action items.

• Provide support in the vendor and quoting process for print and digital deliverables.

• Aid in quality assurance checks, including basic testing of websites prior to client review.

• Deliver final outputs to clients or third parties, ensuring files comply with the Statement of Work (SOW).

• Keep accurate and current project time tracking records.

• Assist with onboarding documentation and updates to processes.

• Prepare meeting agendas and gather necessary project materials.

• Monitor projects against the client-approved scope and escalate any scope concerns.

• Manage deliverables through proof review software and track feedback.

• Carry out other assigned tasks as needed.

⛳️ Requirements

• Bachelor’s degree in Marketing, Communications, Business, or a related field.

• 1–2 years of experience in project coordination, administrative support, or agency roles.

• Excellent verbal and written communication skills in English.

• Availability to work overnight/graveyard shifts in Philippine time or during US operating hours.

• Proficient in Mac or Microsoft Office applications.

• Familiarity with workflows for digital and print deliverables.

• Preferred knowledge of task management tools (e.g., Notion, JIRA, or similar).

• Preferred experience with proof routing tools (e.g., PageProof or similar).

• Preferred knowledge of communication management tools (e.g., Slack or similar).

• Basic understanding of website development processes is a plus.

• Strong organizational abilities with the capacity to manage multiple tasks at once.

• Willingness to learn about project delivery processes and grow within the Project Office.

• Desire to support Project Managers and follow direction in a fast-paced environment.

• Capability to assist multiple Project Managers and projects simultaneously.

• Ability to identify and follow up on next steps using task management software.

• Timely and professional response to internal inquiries.

• Competence in facilitating communication between internal teams and appropriately escalating issues.

• Adherence to documented delivery processes and company policies.

• Ability to maintain a well-organized digital workspace.

• Willingness to learn new programs and software as needed.

🏝️ Benefits

• Permanent remote work setup.

• Company-provided equipment.

• Employer contribution to government-mandated benefits.

• Internet stipends available upon regularization.

• HMO coverage upon regularization, with an option to enroll as early as Day 1.

• Paid time off (PTO) credits and service incentive leaves.

• Major spring and winter live company events.

• Monthly virtual employee appreciation events.

• Company-funded career skills training courses.

• A company culture dedicated to your personal and professional development.