Lead Project Manager, Workplace Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of workplace design and construction delivery, overseeing everything from programming and design-team selection to construction documents, bidding, construction, punch list, closeout, and warranty.

• Lead design evaluations, ensuring plans address operational requirements, assess submittals, RFIs, and change orders, and carry out site quality reviews.

• Organize the sequence of design, construction, and activation across various locations.

• Manage shared vendors, long-lead items, and interdependencies throughout the portfolio.

• Spot opportunities for standardization and bulk purchasing, and escalate scheduling conflicts with suggested solutions.

• Monitor budgets, actuals, commitments, expenditures, contingency, and forecasts for completion.

• Clarify variances, assess cost-saving possibilities, manage changes, and assist in annual capital planning.

• Conduct competitive bidding for design, construction, FF&E, and specialty trades.

• Analyze total cost of ownership and collaborate with contract administration on contracts, scopes, certificates of insurance, and purchase requests via Zip/Ramp.

• Act as OpenLoop’s primary contact for clients, landlords, property managers, brokers, designers, and contractors.

• Facilitate meetings, communicate status and risks, and document decisions and commitments using a project management tool.

• Oversee permitting, code reviews, local authority regulations, and inspections across jurisdictions.

• Collaborate with Legal, Compliance, and Credentialing on facility licensing, registration, and inspection readiness.

• Coordinate FF&E, IT and security installations, signage, utilities, occupancy, and moves.

• Partner with IT, Security, People Ops, Legal, and Finance to deliver operationally ready environments with complete turnover documentation.

• Develop SOPs, design standards, templates, checklists, and intake workflows in Confluence.

• Implement lessons learned, minimize manual tasks, and support related cross-functional projects and reporting requirements.

• Execute other duties as assigned.

⛳️ Requirements

• Bachelor’s degree in Construction Management, Civil Engineering, or a related discipline, or equivalent field experience.

• Over 5 years of experience managing design and construction projects.

• Proven experience delivering multiple concurrent projects across locations and representing an owner or client with external stakeholders.

• Ability to interpret construction documents, bids, and change orders, translating them into clear scope, cost, and risk assessments.

• Strong project financial management skills, including budgeting, contingency management, and change-order assessment.

• Proficiency in advanced Excel or Google Sheets is required.

• Practical experience in building and managing project plans using Monday, Jira, or a similar platform.

• Knowledge of permitting, codes, and inspections across various jurisdictions.

• Excellent communication skills; strong organizational skills and attention to detail; ability to lead meetings and hold peers and partners accountable without direct authority.

• Capacity to work independently in a fast-paced, multi-site environment with changing priorities.

• Proficient in Microsoft Office, Google Workspace, and virtual meeting platforms.

• Willingness to travel approximately 25–50% of the time.

• Preferred: Experience in healthcare, pharmacy, lab, or industrial build-outs; PMP, CCM, or equivalent certification; familiarity with Bluebeam, AutoCAD or Revit viewers, Procore, Zip, Ramp, or Confluence.

🏝️ Benefits

• Medical, Dental, and Vision plans.

• Flexible Spending/Health Savings Accounts.

• Flexible PTO.

• 401(k) with Company Match.

• Life Insurance.

• Pet insurance.

• Approximately 25–50% travel for active design and construction, site walks, inspections, and turnover.