Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support to Project Managers and Consultants on various client projects and workstreams.

• Maintain and update project plans, schedules, milestones, deliverables, action registers, documentation, and records.

• Monitor project activities against timelines and follow up on any outstanding actions.

• Organize project meetings, workshops, status meetings, and stakeholder sessions.

• Prepare meeting agendas, record minutes, and distribute action items and responsibilities.

• Keep track of milestones, dependencies, and deadlines, escalating potential delays or risks as necessary.

• Assist in coordinating resources and consultant availability across different projects.

• Support the creation of project status reports, dashboards, and management updates.

• Maintain RAID registers and document project decisions, changes, and approvals.

• Aid in project governance, initiation, delivery, implementation, and closure activities.

• Facilitate communication and follow-up between internal consultants, project managers, and client stakeholders.

• Prepare and format project documentation, presentations, reports, and meeting materials.

• Assist with timesheet management, resource allocation, and project administration.

• Support the documentation of processes, procedures, and lessons learned.

• Help maintain templates and enhance project management processes.

⛳️ Requirements

• 2–4+ years of experience in project coordination, PMO, implementation support, or a similar role.

• Experience in technology, IT consulting, ERP, SaaS, digital transformation, or professional services environments is highly valued.

• Strong organizational and time-management abilities.

• Exceptional attention to detail and documentation skills.

• Confidence in coordinating multiple projects, stakeholders, and deadlines.

• Excellent written and verbal communication skills.

• Experience in preparing meeting minutes, project reports, action registers, and project documentation.

• Ability to identify risks, delays, and outstanding actions, escalating them appropriately.

• Proficient in Microsoft Office / Microsoft 365 or similar productivity tools.

• Experience with project management or collaboration platforms such as Jira, Monday.com, Smartsheet, Asana, Microsoft Project, or similar is advantageous.

• Exposure to ERP or enterprise application implementation projects is highly regarded.

🏝️ Benefits

• Engage with Australian clients and work during Australian hours (providing excellent experience and an early finish!).

• Work from Home Allowance.

• Health Maintenance Organization (HMO) coverage for you AND a dependent.

• 20 Days of Annual Leave and 5 Days of Sick Leave.

• Government Statutory Benefits.

• 13th Month Pay.

• Computer Equipment provided.

• Opportunities for professional growth.

• Competitive salary.