Project Coordinator – Administrative Operations

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee daily project operations, including activities, schedules, milestones, and deliverables.

• Track project advancements and manage action items to ensure they are completed promptly.

• Maintain comprehensive project records, reports, and document repositories.

• Assist cross-functional teams by promoting effective communication and information exchange.

• Aid leadership in planning, reporting, and various operational initiatives.

• Provide administrative assistance for both organizational and departmental functions.

• Organize calendars, meetings, correspondence, and prioritize workflows.

• Keep and manage confidential files, records, and project documentation effectively.

• Generate reports, presentations, and status updates for management review.

• Identify and execute process enhancements that improve team productivity and efficiency.

• Ensure compliance with organizational policies, procedures, and regulatory requirements.

• Review documentation for precision, completeness, and adherence to quality standards.

• Assist in audit readiness activities while ensuring proper records management practices are followed.

• Handle sensitive information with the utmost discretion and confidentiality.

• Act as a bridge between internal teams, clients, and external stakeholders.

• Address inquiries, resolve issues, and provide prompt follow-up on action items.

• Promote collaboration across departments to foster successful project outcomes.

• Convey complex information clearly in both written and verbal formats.

• Support knowledge transfer and initiatives aimed at team development.

⛳️ Requirements

• Bachelor's degree is preferred; equivalent professional experience will be considered.

• 5+ years of experience in administrative support, customer service, operations, or project coordination.

• Proven experience in supporting cross-functional teams within a fast-paced environment.

• Strong skills in organization, time management, and problem-solving.

• Exceptional written and verbal communication skills.

• Ability to juggle multiple priorities while maintaining a keen attention to detail.

• Proficiency in Microsoft Office Suite and various business systems.

• Prior experience in healthcare, government contracting, financial services, or regulated industries is preferred.

• Familiarity with compliance documentation, quality reviews, or audit support is advantageous.

• Demonstrated experience in training and onboarding new team members is preferred.

• Experience in supporting project managers or program management offices (PMOs) is preferred.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health and wellness benefits package.

• Opportunities for professional development and career advancement.

• Flexible work arrangements and a supportive work environment.