Lead Executive Administrative Assistant

This is a fully remote position, open to applicants in Illinois, +3 more states.

📋 Description

• Deliver high-level executive administrative and operational assistance to the EVP of Product Engineering.

• Anticipate requirements and sustain executive preparedness using discretion, sound judgment, and business acumen.

• Create executive updates, presentations, announcements, meeting agendas, and leadership documents.

• Manage priorities, leadership routines, communications, action tracking, and follow-up tasks.

• Organize and implement high-priority administrative, operational, and leadership team initiatives.

• Equip the EVP for crucial internal and external engagements.

• Offer daily guidance, prioritization assistance, and coaching to one direct report.

• Foster consistent, high-quality executive support throughout the Product Engineering function.

⛳️ Requirements

• A minimum of 5 years' experience in supporting senior executives or leaders, ideally within a complex or global organization.

• Capability to foresee needs and juggle competing priorities.

• Outstanding organizational abilities and meticulous attention to detail.

• Ability to swiftly adapt, perform effectively under pressure, and provide high-quality support with minimal supervision.

• Excellent written and verbal communication skills.

• Strong interpersonal skills, relationship-building expertise, and customer service orientation.

• Proficient in handling confidential information with discretion and exercising sound judgment in a highly visible executive setting.

• Bachelor's degree.

• Advanced proficiency in Microsoft 365 applications, including Microsoft Teams, Excel, PowerPoint, Word, and SharePoint.

• Experience with AI-enabled productivity tools, such as Microsoft 365 Copilot.

• Applicants must be authorized to work in the United States full-time without employer sponsorship now or in the future.

• Preferred: experience supporting Product, Engineering, Technology, or a similar global function.

• Preferred: experience in guiding, prioritizing, or coaching an administrative support professional.

🏝️ Benefits

• Medical, dental, and vision coverage with day-one eligibility.

• Supplemental health plan options.

• HSA and FSA accounts.

• Company-paid basic life and AD&D insurance.

• Optional voluntary life and AD&D insurance.

• Short- and long-term disability coverage.

• Legal plan.

• Pet insurance.

• Travel accident coverage.

• Adoption assistance and fertility planning coverage.

• Caregiver support.

• Dependent Care FSA with the possibility of employer match.

• Complimentary Care@Work membership.

• Up to 12 weeks of paid parental leave with gradual return eligibility.

• 401(k) plan with employer match.

• Employee Stock Purchase Plan (ESPP).

• Financial wellness resources.

• Career coaching opportunities.

• Optional long-term care insurance.

• Tuition reimbursement.

• Flexible time off for exempt employees or paid time off for nonexempt employees.

• Up to 12 paid holidays each year.

• Commuter benefits.

• Employee discounts.

• Charitable gift matching.

• Paid volunteer time off.

• Corporate volunteer events.

• 24/7 professional therapy, coaching, and emotional well-being support.

• Guided meditation and resources for physical, mental, social, and financial wellness.

• Remote work arrangement available.