Project Administration Engineer

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide high-level administrative assistance to operations, administration, and management for commercial real estate initiatives.

• Support program managers, project directors, project managers, project control personnel, estimators, and technical teams.

• Organize schedules and manage project and program documentation.

• Monitor action items and assist with reporting tasks.

• Aid project management in overseeing budgets, schedules, procurement, quality, and risk across commercial real estate projects.

• Maintain project files, records, correspondence, repositories, document libraries, and records management systems.

• Ensure the integrity of project data, accuracy of documents, version control, reviews, approvals, and distribution.

• Coordinate meetings, workshops, briefings, stakeholder engagements, and site visits.

• Prepare agendas, record minutes, and track action items until completion.

• Assist with onboarding team members and managing distribution lists.

• Monitor project progress against objectives, budgets, and timelines; report status and any variances.

• Assist with action plans and delivery schedules.

• Collaborate with program controls, delivery teams, and the Delivery Director regarding resources and delivery.

• Facilitate communication across various projects and program domains.

• Support the development of executive presentations and briefing materials.

• Ensure adherence to documentation standards, account governance, and relevant SOX controls.

• Perform additional duties as assigned.

⛳️ Requirements

• Must be authorized to work in the United States without requiring visa sponsorship now or in the future.

• A bachelor's degree is preferred, or an equivalent combination of education and experience.

• At least 2 years of relevant experience is required.

• Minimum of 2 years of experience in construction project management is necessary.

• Experience supporting large-scale infrastructure projects is preferred.

• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and Teams is essential.

• Familiarity with Kahua is a plus.

• Experience in preparing reports, meeting minutes, and executive-level presentations is required.

• Must be able to manage multiple priorities with minimal supervision.

• Previous experience in the AEC industry is preferred, including roles in construction project management, owner's representation, or commercial project management.

• Understanding of project management methodologies and best practices is necessary.

• Ability to read and interpret architectural drawings is important.

• Knowledge of leases, contracts, and construction practices is beneficial.

• Ability to analyze potential solutions using technical expertise and sound judgment is required.

• Strong interpersonal skills and a curious mindset are essential.

🏝️ Benefits

• Remote work options available.

• A healthy, productive, and flexible working environment.

• Support for work-life balance.

• An equal opportunity and inclusive workplace.

• Opportunities to make a positive impact.

• Occasional travel opportunities.