Program Officer, Event Administration

This is a fully remote position, open to applicants in District of Columbia.

📋 Description

• Oversee daily event administration, which includes managing event-related emails and keeping records and the event tracker updated.

• Handle the processing of invoices and payments, while assisting staff in obtaining funding for event participation.

• Administer contracts, speaker agreements, nomination letters, and other documentation through their finalization and legal approval.

• Gather quarterly statistics for event progress reporting.

• Provide logistical support for major events and large delegations, covering registrations, accommodations, transportation, and venue arrangements.

• Direct communications regarding Verra’s participation in external events.

• Manage content for social media posts, entries on the event website, and announcements related to event news.

• Oversee inventory and printing needs for communication materials in coordination with the Marketing Team.

• Maintain internal event communications and updates on the intranet.

• Ensure the appropriate use of Verra trademarks within event contexts.

• Act as the primary contact for CEO briefing notes pertaining to bilateral meetings.

• Coordinate recommendations and logistics for the CEO's bilateral meetings during major events.

• Prepare detailed briefing materials for the CEO for public-facing engagements by organizing subject-matter input, formatting, and consolidating documents.

• Contribute to wider organizational initiatives.

⛳️ Requirements

• A minimum of 3-5 years of relevant professional experience, particularly in events management and/or communications/marketing.

• Understanding of essential administrative responsibilities required for this role.

• Experience in carbon markets, climate change, and/or sustainable development is a significant advantage.

• Bachelor’s degree in Communications, Marketing, Event Management or Administration, or a related field; relevant work experience may substitute for educational qualifications.

• Demonstrated ability to support event and/or conference planning, including webinars, stakeholder meetings, and in-person events.

• Comfortable using digital tools and platforms for virtual event management, such as Zoom, Teams, or similar platforms.

• Proficient in MS Office.

• Familiarity with project management software like ClickUp or Monday.com is beneficial.

• Strong written and verbal communication skills, including message crafting, executive briefing drafting, and stakeholder interaction.

• Exceptional organizational abilities and attention to detail; capable of managing multiple priorities, meeting deadlines, and working both independently and collaboratively.

• Skillful at building relationships across departments and with external stakeholders.

• Proactive attitude with the ability to foresee challenges, propose solutions, and adapt as necessary.

• Proficient in English for both written and verbal communication.

• Access to reliable Wi-Fi and a workspace free from distractions.

• Capability to sit at a computer for extended periods.

• Ability to perform physical tasks such as standing, sitting, talking, hearing, reaching, stooping, kneeling, and operating a computer, phone, and keyboard.

• Capacity to lift light loads for event support and travel purposes.

🏝️ Benefits

• Medical, vision, and dental coverage.

• Contributions from Verra to each employee’s retirement plan/pension scheme, with both employee and employer contributions subject to statutory regulations.

• Paid leave, including 22-30 days of vacation, annual sick leave, public holidays, and a sabbatical after five years of service.

• Flexible work arrangements and options for remote work.

• Initiatives promoting diversity, equity, and inclusion.

• Some air travel may be required for event support and travel.