Event Design Coordinator

This is a fully remote position, open to applicants in Norway, +3 more countries.

📋 Description

• Act as the main contact for all event-related creative requests.

• Define the scope of requests, including types of deliverables, formats, quantities, deadlines, dimensions, venue/vendor limitations, and brand guidelines.

• Identify conflicting timelines, unrealistic turnarounds, and missing information, while proposing feasible solutions.

• Provide designers with comprehensive briefs that include all specifications.

• Oversee multiple simultaneous event workstreams across various teams and deadlines.

• Monitor the status of requests and proactively identify bottlenecks.

• Evaluate designer outputs for consistency with brand guidelines, accuracy of copy, resolution, color mode, bleed, trim, safe zones, file formats, and platform requirements.

• Identify errors such as typos, incorrect dimensions, low-resolution exports, broken links, and outdated logos.

• Maintain an efficient quality assurance checklist and process.

• Organize and document event assets, briefs, and final deliverables in a shared drive.

• Keep records of vendor information, production specifications, and lessons learned.

• Anticipate vendor lead times, print production schedules, scope changes, and shipping delays.

• Incorporate buffer and contingency plans into project timelines.

• Coordinate with vendors and print/production partners.

• Provide regular status updates to stakeholders.

• Serve as a liaison between business requesters and the design team.

• Continuously enhance intake and review processes.

⛳️ Requirements

• Minimum of 5 years of experience in event marketing, event production, creative operations, or project management with a significant focus on events.

• Proven expertise in managing print and digital production workflows.

• Understanding of dielines, safe areas, and the requirements for RGB and print production.

• Strong organizational and multitasking abilities.

• Capable of handling multiple concurrent, cross-functional requests with competing deadlines.

• Keen attention to detail.

• Experience in reviewing and providing actionable feedback on creative outputs from designers.

• Proactive, risk-aware approach.

• Excellent written and verbal communication skills.

• Comfort in managing stakeholders across various teams with differing priorities.

• Familiarity with project management software such as Asana, Monday, or similar platforms.

• Knowledge of design review tools like Figma.

• Experience in establishing shared drive structures or asset libraries for teams.

• Proficient in English.

• Knowledge of Spanish or Italian is an advantage.

🏝️ Benefits

• Remote work opportunities from locations across Europe and other global regions.

• Chance to collaborate with a diverse and talented global team.

• Opportunity to contribute to an innovative fintech and digital finance platform.

• Flexible remote working arrangements.