Senior Producer, Experiential Pop-up Events

This is a fully remote position, open to applicants in Tennessee.

📋 Description

• Oversee and direct assigned experiential projects from post-kickoff to final closeout.

• Act as the main production contact during pre-production, build, load-in, event execution, reconciliation, and closeout phases.

• Propose actionable solutions that align with strategic goals, timelines, budgets, and client expectations.

• Collaborate across functions with Accounts, Strategy, Client Development, Design, and Operations teams.

• Contribute to materials for clients and may be required to travel for specific projects.

• Take ownership of fabrication decisions, including custom constructions, scenic elements, structural components, materials, and quality assurance.

• Manage fabrication facilities, interpret design drawings, review samples, and ensure quality control through to final delivery.

• Proactively address build issues and assess vendor quotes and expenses.

• Handle permits across various markets, including street closures, fire marshal approvals, venue regulations, and health and safety compliance.

• Oversee vendor COI and insurance prerequisites and maintain knowledge of market-specific compliance.

• Organize load-ins and strikes, coordinating freight, trucking, labor, and site assessments.

• Recruit, brief, and supervise crew and labor during event days.

• Maintain logistics tracking for shipping, equipment, and scheduling.

• Oversee technical production needs for power, rigging, AV, lighting, and interactive or digital components.

• Collaborate with rigging teams, power engineers, and AV vendors to identify and mitigate technical risks.

• Manage project budgets from initial estimates through to final reconciliation while safeguarding designated profit margins.

• Monitor expenditures in real-time, submit change orders, reconcile actual expenses, and negotiate vendor pricing.

• Facilitate project closeout and ensure vendor invoices are received, assessed, and reconciled.

• Manage client relationships, expectations, status updates, client reviews, and on-site briefings.

• Convey risks, delays, and budget issues along with suggested solutions.

• Source, manage, and coordinate third-party vendors while cultivating long-term partnerships.

⛳️ Requirements

• Must reside in or around Nashville, Tennessee.

• Available to begin as soon as possible through the second week of November.

• 5–7+ years of experience in experiential marketing or live event production.

• Demonstrated ability to manage projects from start to finish.

• Capacity to independently handle full project lifecycles from kickoff to reconciliation.

• Experience managing budgets of $500K or more.

• Capability to oversee 3 or more concurrent projects at the same time.

• Experience managing fabrication shops, independently reading and specifying drawings, and ensuring quality control on custom builds.

• Direct experience with permitting in multiple markets.

• Knowledge of COI requirements, fire marshal processes, and compliance specific to markets.

• Hands-on experience in specifying and managing power, rigging, AV, and lighting.

• Strong logistics skills, including load-ins, site assessments, and crew management.

• Experience leading coordinators, PAs, and crew while holding them accountable.

• Proficient in budget management, including creating budgets from scratch, real-time tracking, reconciliation, and vendor negotiations.

• Comfortable managing client relationships independently both on-site and during pre-production.

• Self-starter with excellent organizational and time management skills.

• Able to thrive in a remote, fast-paced environment.

• Growth-oriented mindset, exceptional communication skills, and capability to navigate ambiguity and resolve issues under pressure.

• Proficient in Excel, PowerPoint, Google Suite, Asana or similar tools, and Slack.

🏝️ Benefits

• Freelance opportunity available until the second week of November.

• Remote work setting.

• Chance to become part of TH Experiential's freelance network.