Program Coordinator – Northern & Indigenous Health

This is a fully remote position, open to applicants in Canada.

📋 Description

• Manage the meeting schedules and project timelines for the Director/Senior Program Lead.

• Reconcile travel authorization forms, expense reports, and credit card transactions; keep an up-to-date expense report.

• Organize both internal and external meetings, speaking engagements, conference participation, and travel logistics.

• Create presentations and speeches.

• Screen and respond to incoming calls, emails, and correspondence independently when appropriate.

• Arrange and participate in virtual meetings using Microsoft Teams or Zoom.

• Offer basic support and troubleshooting for virtual meetings, including access issues, audio/video, screen sharing, roles, and permissions.

• Coordinate projects and tasks related to program development, program evaluation, committees, and similar initiatives.

• Identify upcoming project milestones and ensure that deadlines are adhered to.

• Assist in the development of project and event budgets, monitor project expenses, and ensure budget reconciliation.

⛳️ Requirements

• A college diploma in office administration, business administration, or a related field; or equivalent education and/or work experience is mandatory.

• A minimum of two (2) years of progressive experience in a fast-paced environment is essential, preferably in healthcare or a not-for-profit setting.

• Bilingual proficiency in French and English is preferred.

• Advanced English communication skills at the “C” level are required.

• Proficient computer software skills in the Microsoft Office suite and virtual environments are necessary.

• Experience in health and healthcare, especially in quality improvement or patient safety, is preferred.

• Highly developed interpersonal and problem-solving abilities.

• Strong project management skills, including planning and collaboration across teams.

• Excellent oral and written communication capabilities.

• Proven time management skills; well-organized and detail-oriented.

• Professional tact, diplomacy, and the ability to maintain confidentiality are required.

• Capacity to thrive in a dynamic and highly motivated team environment.

🏝️ Benefits

• Cultural safety training and related educational opportunities.

• Accommodations available upon request at all stages of the selection process.

• A work environment that is inclusive and culturally safe.