Production Project Coordinator

This is a fully remote position, open to applicants in India, +1 more country.

📋 Description

• Process approved orders within the proprietary system and ensure that open orders remain up-to-date.

• Submit orders to manufacturers and vendors, verifying specifications, quantities, pricing, and shipping dates.

• Monitor daily status across open jobs and highlight any delays, errors, or risks.

• Create and distribute daily production status reports.

• Maintain comprehensive order documentation, which includes POs, vendor proformas, invoices, shipping updates, tracking information, and shipping methods.

• Review vendor invoices against POs and proformas and collaborate with Finance to ensure accurate and timely payments.

• Act as the primary vendor contact for day-to-day inquiries, changes, and follow-ups.

• Utilize AI tools to summarize status updates, identify document discrepancies, and draft vendor follow-ups.

• Recognize recurring process issues and propose preventive enhancements.

⛳️ Requirements

• A minimum of 2 years of practical experience in order management, production coordination, purchasing, or a comparable role.

• Outstanding organizational skills with the ability to manage numerous open orders across various vendors.

• Keen attention to detail, particularly in verifying PO quantities and vendor proforma pricing.

• Strong ownership of documentation, consistent follow-up, and prompt escalation when necessary.

• A strong sense of urgency and commitment to follow-through.

• Good judgment in managing competing deadlines and effective prioritization.

• Capability to work independently without constant supervision and ensure closure of tasks.

• Comfort in utilizing AI tools as part of daily responsibilities.

• Excellent written communication skills for interactions with vendors and internal teams.

• Ability to quickly learn new software; training will be provided for the proprietary system.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Flexible working hours and remote work options.

• Opportunities for professional development and career advancement.

• Supportive and collaborative work environment.