Pre-Award Project Manager, Grants Hub

This is a fully remote position, open to applicants in Iowa.

📋 Description

• Oversee the preparation and submission of large, intricate grant proposals that involve multiple stakeholders.

• Provide project management assistance to interdisciplinary research teams from the initial formation stage through the handoff to a post-award project manager.

• Act as the main point of contact for the Grants Hub’s collaborative proposal development support.

• Create proposal checklists and timelines, pinpoint milestones and deadlines, delegate tasks, and monitor deliverables.

• Manage project scope, objectives, risks, resources, and stakeholder engagement.

• Formulate project communications and reporting strategies.

• Oversee proposal-related communications and facilitate working group meetings.

• Handle preparations and logistics for site visits and reverse site visits.

• Offer backup and supplementary pre-award administrative support, which includes budget development, document collection and review, and proposal routing and submission.

• Coordinate activities to enhance proposals, such as strategic intelligence analyses and color team reviews.

• Enhance project management and pre-award research administration processes through the use of AI agents and automated workflows.

⛳️ Requirements

• Bachelor’s degree along with 3 years of relevant experience.

• Must be a resident of Iowa by the start date.

• Legally authorized to work in the U.S. continuously without the need for sponsorship.

• Outstanding organizational and time management capabilities.

• Strong verbal and written communication skills.

• Proactive and collaborative attitude towards customer service and relationship development.

• Exceptional attention to detail.

• Capability to adapt to changing deadlines and priorities.

• Proven experience in managing complex research grant proposals and budgets involving multiple investigators and subcontracts (preferred).

• Familiarity with federal regulations and agency policies and guidelines regarding sponsored research, proposal submission, and budgeting (preferred).

• Experience collaborating with interdisciplinary research teams, ideally in a university setting (preferred).

• Background in developing and managing strategic partnerships while collaborating with various stakeholders (preferred).

• Experience and/or formal training or certification in project management methodologies, frameworks, and best practices (preferred).

• Experience utilizing technology, AI tools, and/or automated workflows (preferred).

• Submission of Resume/Curriculum Vitae and a Letter of Application/Cover Letter is required for application.

🏝️ Benefits

• Retirement benefits that include defined benefit and defined contribution plans.

• Generous vacation, holiday, and sick leave policies.

• Onsite childcare services available in Ames, Iowa.

• Life insurance and long-term disability coverage.

• Flexible Spending Accounts.

• A variety of voluntary benefits and discounts.

• Employee Assistance Program.

• Wellbeing program.

• WorkFlex options regarding when, where, and how you perform your job.