People and Culture Specialist – III

This is a fully remote position, open to applicants in California, +1 more state.

📋 Description

• Oversee daily employee relations processes for designated cases, encompassing intake, investigation, recommendations, documentation, and follow-up.

• Collaborate with Managing Attorneys, managers, and employees regarding workplace issues, performance, conduct, attendance, conflict resolution, retention, and other employee-related concerns.

• Provide guidance to managers on fair and consistent actions while partnering with People & Culture leadership on corrective measures or separation decisions.

• Address routine issues in line with Firm policy, escalating significant legal, employee, safety, retaliation, discrimination, policy, or high-impact employment risks when necessary.

• Keep precise, timely, and confidential records of cases, tracking actions and deadlines until completion.

• Manage leave and accommodation issues involving ADA, FMLA, state and local leave laws, and religious accommodations.

• Facilitate interactive processes, documentation, communications, and case milestones while safeguarding confidential medical information.

• Collaborate with employees, managers, payroll, benefits, and other stakeholders regarding leave administration and workplace accommodations.

• Monitor employment and leave regulations across Firm jurisdictions and assist in updating policies, procedures, handbooks, and managerial guidance.

• Lead initiatives related to employee relations, leave, accommodations, and employee experience from planning to execution.

• Develop and uphold procedures, templates, and process guides to enhance consistency, compliance, and scalability.

• Analyze case and leave data, recurring trends, and feedback from managers to identify patterns and suggest actions.

• Plan and deliver educational resources for managers on employee relations, performance discussions, leave, accommodations, and P&C collaboration.

• Work with cross-functional teams to address employee issues and implement People & Culture processes.

• Carry out other related duties as assigned to support the needs of People & Culture and the Firm.

⛳️ Requirements

• A minimum of five (5) years of progressively responsible experience in employee relations, human resources, leave administration, accommodations, employment compliance, or a closely related field, including independent management of complex matters and projects.

• A bachelor’s degree in Human Resources, Business, Psychology, or a related field is preferred.

• An equivalent combination of education and directly relevant experience will also be considered.

• Proven experience in conducting employee relations reviews or investigations and advising managers on performance, conduct, workplace issues, and appropriate follow-up.

• Practical experience in administering leave and accommodation procedures, including ADA, FMLA, and relevant state and local regulations.

• Familiarity with employment practices and multi-state requirements, including those in California, Colorado, Texas, Washington, Virginia, and Georgia; ability to research and apply requirements in additional jurisdictions as the Firm grows.

• Experience within a law firm, professional services, or a rapidly expanding multi-state organization is preferred.

• Proficient in Microsoft Office applications, including Outlook, SharePoint, Word, Excel, and PowerPoint, as well as Adobe, Slack, and Zoom.

• A reliable remote work setup, featuring high-speed internet and an appropriate workstation.

• Capacity to perform the duties of the role with or without reasonable accommodations.

• Excellent written and verbal communication skills.

• Ability to manage multiple sensitive matters, prioritize deadlines, and ensure accurate documentation and follow-up.

• Capability to handle confidential and sensitive information with discretion.

• Ability to work independently with minimal supervision while effectively collaborating across teams and adapting to evolving business needs.

🏝️ Benefits

• Health insurance

• HSA/FSA options

• Short-term disability

• Long-term disability

• Dental care

• Vision care

• Life insurance

• 401(k)

• Vacation

• Sick time

• Employee assistance program

• Accident insurance

• Additional life insurance

• Additional disability insurance

• Critical illness insurance

• Long-term care insurance

• Pet insurance

• Commuter and transit benefits may be available in some locations

• Reasonable accommodations for candidates with disabilities

• Fair Chance employment consideration

• Commitment to diversity and inclusion