Payroll Tax Manager

This is a fully remote position, open to applicants in Alabama, +23 more states.

📋 Description

• Supervise the payroll tax function and lead the team responsible for daily accounting activities related to program operations.

• Manage payroll tax specialist personnel, including workload distribution, performance coaching, training, and quality oversight.

• Administer monthly bookkeeping and reconciliation of payroll tax transactions along with general ledger accounts.

• Assist staff in researching and interpreting employer and worker tax laws specific to each state.

• Design, implement, and uphold processes to ensure adherence to federal and state payroll tax regulations.

• Oversee state and federal registrations to establish individuals as employers and facilitate timely tax and labor reporting.

• Ensure tax accounts are maintained in good standing and provide guidance for issue resolution.

• Direct the employer-of-record setup with both state and federal agencies.

• Spearhead research and procedure development for new tax-reporting processes driven by state requirements.

• Ensure timely submission of tax deposits and reports, including SUTA, state income tax reports, IRS Forms 941 and 940, W-2, W-3, 1099, and 1096.

• Oversee the payment of taxes, garnishments, and other financial obligations.

• Review reconciliations for workers’ compensation and manage annual insurance-audit documentation.

• Create budget projections for workers’ compensation and other tax-related expenses.

• Manage audits, reviews, year-end closeouts, and tax-report preparation initiatives.

• Generate accounting-related reports and document accounting procedures thoroughly.

• Lead improvements in workflows and conduct periodic quality assessments.

• Maintain confidentiality of sensitive information.

⛳️ Requirements

• At least 3 years of experience in bookkeeping, accounting, payroll tax processing, or a related area.

• Experience in staff supervision or leadership roles.

• Prior experience in preparing and filing Forms W-2, W-3, 1099, 1096, 941, and 940.

• Strong working knowledge of payroll, payroll taxes, general ledgers, and the principles of accounting or bookkeeping.

• Proficient with accounting software, Microsoft Excel, and general computer systems.

• Ability to apply critical thinking, interpret regulations, analyze data, draw logical conclusions, and facilitate problem-solving.

• Proven leadership abilities, including coaching, delegation, and fostering accountability.

• Excellent verbal and written communication skills.

• A self-starter mindset with the ability to drive process excellence.

• Bachelor’s degree in a business-related field preferred; major in Accounting is strongly preferred.

🏝️ Benefits

• Generous paid time off.

• Annual bonus potential.

• Retirement savings options.

• Opportunities for career growth.

• Paid training programs.

• Employer-shared health insurance costs.

• Employer-paid disability insurance.

• Employer-paid life and AD&D insurance.

• Vision insurance benefits.

• Cancer insurance options.

• Voluntary life insurance availability.

• Paid holidays.

• Support for work/life balance.

• Collaborative company culture.